The first 3 letters in workplace safety are Y-O-U!TK Elevator is currently seeking an experienced Operations Coordinator- Repair in Seattle, WA. Responsible for performing all administrative duties associated with the service operations department so that the department functions efficiently and cost effectively.
ESSENTIAL JOB FUNCTIONS:
Review Dispatch callback report to identify all callbacks held for morning service
Verify manpower has been assigned
Review unassigned tickets with service superintendent or service manager
Review and update branch flowchart, Shared Calendar, On Call Manager and On Car List. Sends detailed notification to Dispatch daily by 2:00PM
Obtain updates from superintendent to update the Down Car List. Communicate down car information to dispatching.
Review work in progress report weekly and provide update to regional shared services
Provides status to National Accounts and customers on open work orders, completed callbacks and repairs. Update evening ticket with the monthly work order #.
Maintain and track field employee vacations requests and enter into Ops tracking system.
Act as liaison between the branch operations and regional dispatch.
Assists mechanics with information technology downloads on mobile devices and into other Systems, ordering, brochures and tools. Order new phones and replacements for service and repair department.
Assists managers with safety meetings and maintains documentation.
Assists service manager with a review of weekly pre-invoicing reports. Review special accounts for billing. Obtain purchase orders for jobs that require purchase orders for billing
Entering time and expense manually for payroll, cost corrections and Friday payroll submission. Track and send receipts to regional office.
Creates parts requisitions and receives parts. Reviews weekly report of un-received invoices.
Performs research and review for Service Manager - which may include running Account History reports, work in process, Routing, TK Exact, missed service reports, sick unit reports, researching billable calls
Assign assistant tickets to mechanics, as needed.
Compile data and complete reports for high profile service accounts, as needed.
Compile data/information for legal for First Report of Incidents and/or lawsuits (copies of contracts, tickets, and requested data) (assist office manager and/or contract sales admin to compile the required documentation)
Review open ticket report and submits to regional dispatchers
Review invoice on-hold reports and works with Regional Procurement Department to correct.
Order uniforms for service
Manage vehicles and submits change forms to LeasePlan (N/A if branch has office manager or warehouse supervisor)
Salary range is $55,000 to $75,000. The role offers a bonus based on individual and company performance. Benefits overview: health insurance, parental leave, wellness program, 401K, vacation pay, holiday pay, tuition assistance, free life insurance and disability insurance, among others.
