*This is a part time role; Working hours will be 830am to 2pm Monday through Friday*
Start a new career with East Coast Insulators, a part of the Installed Building Products Family of Companies. We are one of the largest insulation installers serving the U.S. residential new construction market with 175+ locations serving 48 states in the continental U.S. IBP has successfully grown through acquisitions and we continue to do so. Although installing insulation is our niche we are also a leader in installing garage doors, rain gutters, closet shelving, shower doors, mirrors, fireplaces, and bath and door hardware.
Become part of a growing company with opportunities to learn new skills and build a career.
IBP offers the following benefits:
Medical Benefits
Dental Insurance
Vision Insurance
401k with company match
Paid Vacation
Paid Holidays
Competitive Pay
On the Job Training
Paid Certification (if applicable)
Opportunity for Growth and Advancement
Administrative Assistant - is responsible for assisting in the office and completing monthly billing.
Responsibilities
Communicate daily on contracts, billing information with builders.
Responsible for meeting month end billing deadlines
Assist with incoming calls and supports receptionist
Enter job work orders into Job Core system
Input invoices and tracks payments
Responsible for data entry of AR and balancing account receivables
Type various memos, correspondence, reports and other documents.
Miscellaneous office duties including, but not limited to, filing, data entry, purchasing office supplies, processing ingoing/outgoing mail
Qualifications
1-3 years of previous receptionist/ administrative assistant experience in construction industry or related field
High School Diploma or GED, required
Proficient in Microsoft office products including word, excel, Power-Point and outlook.
Excellent verbal and written interpersonal skills
Excellent data entry skills
Experience with AR, AP, billing and payroll processing experience a plus
Must be transparent, reliable and conscientious as well as have a positive attitude
Work independently or with others in a dynamic environment
Operate general office equipment for example; fax machine, copier, scanner and etc.
Must be able to work under pressure and prioritized work based on urgency
Fluent in Spanish a plus
Registered Notary a plus
Position requires a drug test be completed, contingent upon employment and a background check if applicable.
Physical Demands
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Able to lift light to moderate weight, as well as sit for extended periods of time.
