POSITION DESCRIPTION



•Organizing incoming payable invoices and logging in invoice log for tracking purposes.
•Audit invoice details before prepping for upload in the system and communicate with vendor if any issues (i.e. missing po number, wrong company name, etc.)
•Upload invoices with appropriate documentation to acquire appropriate approvals.
•Monitor the status of invoices in process to ensure invoice flow is efficient.
•Coordinate with Accounting Manager to prep invoice backup for check approvals
•Maintain good communication with assigned vendors' contacts when they have concerns
•Audit vendor statements monthly to ensure all invoices are in process
•Provide weekly and monthly accounts payable reports, as needed
•Assist with administrative duties such as:
•Creating Excel spreadsheets to track subcontracts, etc.
•Compiling subcontract documents in the document control system.
•Entering purchase order details into ECMS system
•Maintenance of project files and reports.
•Work closely under the supervision of the Accounting Manager to meet project accounting needs.
Other duties and reports as needed.



REQUIREMENTS



• 1+ years of experience in an accounting role in a professional setting is preferred • Strong organizational skills and very detail oriented. Strong typing skills. • Strong Microsoft computer skills: Word, Excel, Outlook. Strong ability to create
spreadsheets that include formulas.
• Strong customer service skills. • Ability to multi-task and work in high pressure environment. • Proactive and solution oriented. • Must demonstrate exceptional judgment, discretion, and professional courtesy. • Effective oral and written communication skills and excellent interpersonal skills.