The Payroll Administrator is responsible for overseeing and managing the end-to-end payroll process for the organization. This role ensures that all employees are paid accurately and on time while complying with federal, state, and local regulations. The Payroll Administrator will manage payroll systems, handle complex payroll issues, and maintain detailed records. Additionally, this position involves collaborating with HR and Finance departments to ensure seamless payroll operations and address any payroll-related inquiries or discrepancies.
Key Responsibilities
Manage weekly, bi-weekly, and supplemental multi-state payroll, including garnishments, benefits and taxes consistent with federal and state wage and hour laws.
Supervise Payroll Assistant when hired.
Manage preparation of reports including weekly, monthly, quarterly and year-end.
Reconcile withheld taxes and gross earnings for quarterly tax reporting and annual W-2 processing. Approve the calculation of employee federal and state income and social security taxes, employer's social security, unemployment, and workers' compensation payments.
Audit W-4s, payroll balance sheets, YTD earnings, etc.
Ensure systems are set-up and updated to reflect the current employee base, including wages, benefits, PTO and/or vacation time (in line with contracts if applicable).
Calculate timecards, posting, and coding wages, direct deposit processing, voiding checks, issuing manual checks, and benefits administration.
Balance the payroll accounts by resolving payroll discrepancies.
Make required changes to employee information such as change of address, withholding or regular deductions.
Oversee the calculation, reconciliation, and auditing of premium statements for all group insurance policies and maintain statistical data relative to premiums, claims and costs.
Comply with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
Assists controller in preparation of government reports and forms.
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
NOTE: this description is not intended to be all-inclusive. An employee may perform other related duties to meet the ongoing needs of the organization; these duties are considered marginal.
Qualifications
Minimum Qualifications (Required):
Must be 18 years of age or older.
Must be able to work in the United States without sponsorship.
High School Diploma or equivalent.
3+ years payroll experience in high-volume or a production environment.
Preferred Qualifications:
Bachelor's degree in business management, Finance or Accounting.
Prior experience with Kronos and UKG Pro.
Knowledge, Skills and Abilities:
Analytical skills: ability to deal with problems involving several variables in standardized situations; ability to review and compare data to identify inconsistencies and determine priorities.
Effective communication skills: ability to speak with employees at all levels.
Time management & organizational skills: flexibility and adaptability to changing priorities and assignments.
Strong computer skills (Microsoft Office: Word, Excel, Outlook)
Excellent organizational skills and ability to maintain confidentiality required.
Ability to perform duties with minimal direction.
Bilingual: fluent in Spanish (speak, read, and write) preferred but not required
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, desk phones, and smartphones. The position will also be required to regularly visit production facility work environments.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand, walk or sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; talk or hear. The employee must occasionally lift and/or move objects. Specific vision abilities required by the job include close vision, distance vision, and color vision.
American Foods Group, LLC is an Equal Employment Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status. Learn more: EEO is the Law and EEO is the Law Supplement . Applicants with a disability who require a reasonable accommodation for any part of the application or hiring process can contact Human Resources at the location(s) where you are applying. American Foods Group, LLC will not discriminate against applicants who inquire about, disclose or discuss their compensation or that of other applicants. Learn more: Pay Transparency . American Foods Group, LLC participates in the E-Verify program in certain locations as required by law. Learn more: E-Verify
Summary
American Foods Group, LLC (AFG) is building a state-of-the-art beef processing operation in Warren County MO along interstate 70.
What we offer:
Competitive total compensation package for you and your family.
Excellent benefit plan. Benefits include: Health, Dental, Vision, Life Insurance, Flex Spending Accounts, Voluntary Benefits, PTO, 401k, Long & Short Term Disability, Tuition Reimbursement, Discount Meat Purchase Program, and more!
