Job Description:

Grants Assistant

The University of Pittsburgh is seeking a Grants Assistant for the Department of Medicine. The incumbent will be responsible for assisting Research Administrators with the management of grants and contracts in a large research department. This will include accurately maintaining budget information and personnel funding distributions in the department’s accounting system, updating effort in the University accounting system, and creating and managing the electronic grant files for research grants. This position will also assist in the preparation of reports for meetings between the administrators and faculty. This is an exciting opportunity for highly organized and efficient professionals who are looking to jump start their career in academic administration.

Job Summary

Assists with routine accounting and financial functions for Grants & Contracts. Prepares routine documentation, verifies collected data, maintains documentation and databases as well as rosters and distribution lists. Assists with budgetary functions.

Essential Functions

This position requires a well-organized and detail-oriented individual with the ability to utilize automated accounting systems, Excel, and databases. This position requires ability to work independently and manage multiple tasks simultaneously. Concentration in accounting, finance, or a related field is preferred. Must be proficient in Excel. Excellent oral and written communication skills required. Equivalent relevant work experience may be substituted for degree requirement.

Physical Effort

Little physical effort required. Duties are primarily sedentary.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Grants & Contracts Assistant

Job Family: Research

Job Sub Family: Grants & Contracts

Campus: Pittsburgh

Minimum Education Level Required: High School Diploma/GED

Minimum Years of Experience Required: 1

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday-Friday 8:00AM-4:30PM

Work Arrangement: Monday-Friday 8:00AM-4:30PM

Hiring Range: $16.50 to $20.50 per hour

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Not Applicable

PI254206280

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