The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination or a University authorized exemption is a requirement for all positions at the University of Pennsylvania. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website for the latest information.
Posted Job Title
Graduate Grant Program Administrator
Job Profile Title
Financial Administrative Coordinator
Job Description Summary
The Grad Center is a hub for information, programming, resources, and support for graduate and professional students at Penn. In this role, you will be a key partner for our students by helping them navigate the various grant programs and awards available while also ensuring the integrity of financial transactions performed within the department.
The Graduate Student Center administers a number of need-based grant programs and awards on behalf of the Office of the Provost, in addition to overseeing a growing number of individual student grant and fellowship programs. This position provides administrative support for these programs, as well as working with staff in the Grad Center and Provost Office advance program goals. Under limited supervision, you will perform general financial management and processing of individual grants processing, including utilizing Ben Financials and other University systems to facilitate student payments and reimbursements, purchases, budget reconciliation, and transfer of funds. The administrator will also assist with program outreach and individual advising regarding eligibility and resource referrals. This person will also serve as a member of and office representative on several grant evaluation committees, including for the Graduate Emergency Fund, PhD Grants portfolio, and others. Reports to the Graduate Student Center Director. This position is expected to be in-person or hybrid with a minimum of three (3) days in the office.
Job Description
Duties:
Manage grant applications and inquiries and communicate with applicants as needed to obtain required documentation or to review and confirm eligibility and compliance with award requirements. This will include individual consultations and resource referrals for students seeking financial support, as well as making recommendations to grant committees regarding individual applicants.
Serve as a member of and office representative on several grant evaluation committees, including for the Graduate Emergency Fund, PhD Grants portfolio, and others.
Process relevant financial transactions via Ben, Penn Marketplace, and Concur.
Conduct outreach and advise students and staff on relevant University and student government programs and procedures related to University funding and grants.
Review and coordinate individual grant notifications and award letters.
Assist with financial administration of Fontaine Society programs, including individual grants and student events.
Serve as a liaison to Student Financial Services and Office of Student Activities, and as staff contact for relevant financial transactions for graduate student organizations.
Exercise resource stewardship (financial and human resources where applicable) and report known or suspected irregularities to the Grad Center Director and the Director of Finance and Administration in the Provost's Center.
Perform additional duties as assigned
Qualifications:
High School degree and a minimum 5-7 years administrative or program management experience required.
This position requires an individual who likes working directly with students and in a fast-paced office environment.
The successful candidate with have a strong personal work ethic and appreciate the benefit of working with a team to support impactful grant programs and the many graduate student activities administered through the Graduate Student Center.
Experience working with historically underrepresented and financially disadvantaged or high-need populations strongly preferred.
Experience working with graduate students and/or in a University setting strongly desired.
Must be able to communicate clearly and effectively and demonstrate a keen attention to detail.
Each member of the Grad Center staff is committed to creating an inclusive and supportive space for Penn's diverse campus community.
Application Requirement:
A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.
Budgeted Pay Range:
$20.00-29.00 per hour commensurate with education and experience.
Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.
Department / School
Provost's Center
Pay Range
$20.45 - $30.82
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
