ProSource360 Consulting Services, Inc. is hiring a Part Time Executive Assistant to support our growing team. This would be a hybrid role working remotely a few days a week and in our Washington DC office the other days.
The Executive Assistant would be an instrumental team member supporting the executive team and multiple project teams. This role is responsible for providing stellar customer service to our federal clients, as well as internal stakeholders. We anticipate this role to work 20-30 hours per week.
Responsibilities
Assist with calendar scheduling for Executive Team
Assist with Expenses for Executive Team
Responsible for Conference Registration and Travel (Flights, Hotel, Rental Car, etc.) for Executive Team
Responsible for the monthly reconciliation of incoming, outgoing, expense reimbursement, and benefits for projects
Receive visitors and telephone calls from internal and external stakeholders
Assist Corporate Departments with Customer/Employee Service
Organize and maintains electronic filing system, ensuring that records are kept current, filed promptly and in a manner consistent with current practices
Prepare travel and logistical preparations (e.g., hotel reservations, transport, etc.) for the domestic and international trips
Manage an internal SharePoint site – assisting with initial set-up and configuration of a new SharePoint Online space, migrating and fitting materials from the old SharePoint 2016 site into the new site, regular updates and maintenance of materials and functions on the new site, and assistance with the upkeep of forms/workflows/automations.
Internal communications- prepare briefs, slides, weekly wire articles and other content to communicate initiatives to the rest of the agency
Support multiple projects and teams
Responsible for coordinating with various departments to ensure proper submission of monthly reporting
Perform other duties as assigned by manager
Requirements:
Required
Bachelor's degree and 5-7 years of related work experience as an EA
Must have experience with forms, workflows, and automations in SharePoint
Experience working closely with senior level officials, internal and external stakeholders,
Excellent written and verbal communication skills
Excellent customer relations skills with the ability to communicate effectively
High level of proficiency using Microsoft Office and Adobe
Must be able to prioritize workload
Key Competencies
Attention to Detail
Communication: Strong verbal and written communication skills, with the ability to effectively convey information to diverse audiences.
Organization: Exceptional organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
Problem-Solving: Strong analytical skills, with the ability to identify and resolve complex issues efficiently.
Collaboration: Ability to work effectively with stakeholders to understand their needs and provide records management solutions.
ProSource360 Consulting Services, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. HUBZone candidates encouraged to apply.
