Manages the design, implementation, administration, communication and ongoing evaluation of the organization’s compensation and benefit programs, policies and procedures. Ensures that compensation and benefit programs support the organization’s business objectives and meet all legal requirements. Develops and manages compensation and benefits budgets. Oversees compensation processes, including survey participation, job evaluation, salary structure development, base pay administration, incentive plan design and analysis. Manages benefits planning and programs including health and welfare and leave of absence programs.
Responsibilities
Compensation Duties:
Administers all compensation cycles including annual salary increases, union rate increases, annual incentives, quarterly spot bonuses, annual and off-cycle grants. This includes preparing tools, summarizing results, obtaining appropriate approvals, and preparing import files as necessary.
Prepares and maintains job descriptions for each position in the organization; ensures descriptions accurately reflect the work being performed by incumbents.
Interviews and surveys employees and managers to gather and document job, organizational, and occupational information including duties, responsibilities, and skills required by each job.
Assesses jobs and their respective duties to determine classification as exempt or nonexempt and appropriate salary range.
Benchmarks jobs against survey data and other market intelligence to determine competitive compensation ranges for each position.
Prepares and maintains job classifications and salary structure.
Prepares and presents summary reports of job analysis and compensation analysis information.
Evaluates and implements job analysis instruments and materials.
Keeps Kirby current on applicable state and federal employment regulations that impact compensation policies and/or practices.
Recommend process improvements and automation.
Collaborate with Payroll, HR and the business to produce compensation processes and plans that synchronize with other departmental objectives.
Benefit Duties:
Respond to employee inquiries related to all health and welfare plans and leave of absence programs.
Work with accounting, treasury, finance, human resources, information technology, business unit staff and employees to address matters relating to benefit related payroll deductions and monthly vendor payments including ensuring that all benefits related transactions are properly recorded on employee paychecks, employee W2 forms and the company’s books and records.
Establish and direct strong internal audits and controls with the emphasis on maintaining integrity, accuracy, security, and integrity of human resources related data. Work with internal and external auditors during audits to ensure compliance.
Monitor compliance with federal regulatory requirements. Analyze new legislation and regulations and recommend changes necessary to ensure compliance.
Audit interface files between outsourced vendors and HRIS/Payroll system, validate the accuracy of the files and provide solutions where issues may exist, and/or improved processes where needed
Primary administrator for the benefit administration system.
Maintain and update plan documents, summary plan descriptions and contracts for health and welfare plans.
Review the current processes and implementing process changes to meet the continued growth of company.
Ability to conduct thorough research & analysis and apply critical thinking skills to develop findings and recommendations
Responsibilities also include day-to-day benefits administration and vendor management.
Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.
Qualifications
Required:
Bachelor’s degree in Human Resources or related field required.
Requires a minimum of 5 years of related experience
Knowledge, Skills and Abilities:
Knowledge of quantitative and qualitative research methods.
knowledge of employee benefits and applicable laws, such as FMLA, ADA, state and local laws
Knowledge of building salary scales and benefits packages and of job evaluation and job classification processes
Excellent written and verbal communication skills. Must be able to handle all levels of customer interaction.
Excellent organizational and time management skills.
Proficient with Microsoft Office Suite (specifically Excel and Access) or similar software.
Physical Capabilities:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance, depth perception, and the ability to adjust focus.
Work Environment:
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job is performed in an office setting with exposure to computer screens and requires regular use of a computer, keyboard, mouse and multi-line telephone system. The noise level in the work environment is usually moderate.
Additional Qualifications:
As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results.
