One of the first departments founded at the University of Chicago was the Department of Chemistry. Since then, The University of Chicago has been the recipient of more than 73 Nobel Prize recipients, 15 of which came from the Department of Chemistry. Our current faculty has considerable strength in inorganic, organic, and physical chemistry, as well as in interdisciplinary research that delves into biology, physics, and materials science.
Job Summary
The CAMCM Managing Administrator is the lead administrative staff supporting the Center for Advanced Materials for Climate Mitigation (CAMCM). This position provides high-level administrative and project management support while performing a diverse range of routine and specialized tasks related to grants, personnel, finances, communication, and reporting. The person in this position will contribute to fostering interdisciplinary collaboration on solving climate change among various experts, promoting UChicago's leadership in climate change studies through materials innovation, and launching an outreach initiative to educate the broader community about materials and climate. In addition, this position serves as a managing consultant to the Catalyst Design for Decarbonization Center (CD4DC) and assists with reviewing related grant proposals as needed. This position is eligible for a fully remote work schedule.
Responsibilities
Manage program and administrative functions including planning and scheduling, program evaluation, policy implementation, and administration, marketing, fundraising, and proposal development. Develop operational plans for the Center.
Lead the development of internal and external communications materials, such as annual reports, website content, and social media.
Prepare materials for print publication including editing, formatting, and ensuring all of the publication's requirements are met.
Organize events, such as seminars, workshops, and faculty visits including arranging travel, communicating with the visitors, serving as the first point of contact, and preparing communication materials for the event.
Assist with the development and implementation of community outreach programs. Track success of these programs, gathering data about the participants and sharing outcomes with the project leadership.
Prepare and edit grant proposal documents.
Purchase necessary goods and services for grant supported work, following University policies and procedures, and working closely with the financial administrator to ensure appropriate account allocation.
Independently manage projects, digital assets, and the archiving of work.
Interact with faculty, researchers and staff for committee work or information.
Coordinate with staff from other university departments as needed.
Uses in-depth knowledge and experience to administer the delivery of services to program participants and/or beneficiaries such as communicating with programs sponsors and academic advising for undergraduate students.
Has a deep understanding when interacting with faculty, researchers and staff for committee work or information.
Perform other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
--- Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
--- Certifications:
---
Preferred Qualifications
Education:
Advanced degree (e.g. MBA, MA, MS, or PhD).
Experience:
Progressively responsible work experience.
Previous experience managing a large center.
Previous work with academic or research institutions.
Technical Knowledge or Skills:
Macintosh proficient.
Working knowledge of grant proposal submissions and post-award management.
Proficiency with expense reimbursement systems such as GEMS.
Proficiency with word processing applications and spreadsheets.
Proficiency with Adobe Creative Suite (i.e. Photoshop, Illustrator).
Proficiency with reference management software such as Endnote.
Knowledge of website editing platforms such as WordPress.
Preferred Competencies
Excellent verbal and written communication skills.
Strong problem-solving skills and ability to proactively manage risks.
Attention to detail.
Calm and courteous demeanor, even when faced with competing priorities, complex problems, and tight deadlines.
Strong time management and project management skills with a success in roles requiring execution of multiple tasks while responding to multiple priorities.
Absolute discretion when handling sensitive and confidential situations and information.
Working Conditions
Office environment that requires a professional demeanor to collaborate with various internal and external stakeholders.
This position is eligible for a fully remote work schedule.
Application Documents:
Resume (required)
Cover Letter (preferred)
References (3 preferred)
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
FLSA Status
Non-Exempt
Pay Frequency
Biweekly
Scheduled Weekly Hours
19
Benefits Eligible
No
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
