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Overall responsibility for supporting the day to day operation of the Vendor Management System and document repository including strict adherence to the Vendor Management (VM) Policy and Program. This includes but is not limited to the notification on contracts and Master Service Agreements expiring and renewing, notification on due diligence items expiring and renewing for third and fourth parties along with the Activity Risk Determination form (ARD) and the Confidential Non-disclosure Agreements (NDA). The Associate will work with the Director and Manager of VM to ensure that all daily, weekly and monthly VM requirements are met including in-putting and updating new vendor profiles and following up on all outstanding vendor items including due diligence items, etc. As required, the Associate will assist the VM Manager in collating all materials and requested data for any banking regulatory body, the FFB SOX compliance team and the FFB internal audit group. The Associate will also work closely with the Risk and Credit Departments to ensure adherence to the risk-established due diligence review. In addition, the Associate will assist the Sourcing Director in the management and maintenance of the Vendor Contracts.
Essential Functions/Responsibilities:
Assist the VM Manager in managing business owners regarding their contracts and statements of work for services ensuring that all documents and related materials are processed and included in the VM system.
Assist the VM Manager daily in directing business owners regarding the maintenance of the required vendor due diligence ensuring that all documents and related materials are processed and included in the VM system.
Maintain Business Owner adherence to the Vendor Management Policy and Program.
Assist the VM Manager in collating all materials required for internal and external audit engagements.
Support the VM Manager in the Administration of the FFB Staples office supply program.
Support the Sourcing Director as required in managing vendor contracts and eventually negotiating small agreements.
Minimum Knowledge, Skills, and Abilities Needed to Perform Essential Functions of the Job:
2-3 years of experience in vendor management /contract administration
Knowledge and experience in working with vendor sourcing and risk compliance with an understanding of the regulatory guidance governing Vendor Management for Financial Institutions
Experience in working with Vendor Management Policies and Procedures
Proven Time Management skills
Proficient in Microsoft Office Suite software products (Access, Excel, Word, PowerPoint, Visio, and Sharepoint)
Excellent organizational and planning skills
Good communication skills with above average written communication skills
Preferred Knowledge and Skills:
Preferred working knowledge of the RSA Archer Vendor Management System.
Preferred experience in negotiating small agreements
Bachelor's degree from an accredited, four year college or university with an emphasis in business, finance or equivalent
Level of Complexity and Scope:
Degree of Independence and Decision-Making:
Follows established guidelines
Applies guidelines with proficiency
Required Supervisory Responsibilities:
None
Physical Requirements:
Compliance Statement: The associate is responsible for meeting all compliance requirements imposed on First Financial Bank by State and Federal law and regulation, as well as all related First Financial Bank policies and procedures. This includes all Bank Secrecy Act, Anti-Money Laundering, OFAC and Suspicious Activity reporting requirements, as well as all other lending and deposit compliance requirements.
It is our policy to not discriminate against any individual in violation of federal, state, and local laws as it relates to age, race, color, religion, national origin, sex, marital status, pregnancy, gender identity, disability, sexual orientation, genetic information, veteran/military service, or any other characteristic protected by law.
