Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed): 11-14-2024
Job Description:
Are you ready to make a statewide impact? The Nebraska Department of Education is seeking an organized and detail-oriented Office Associate to support the Office of Career, Technical, & Adult Education. In this role, you'll provide crucial administrative and office support, contributing to projects that benefit tens of thousands of students and hundreds of teachers across Nebraska. If you thrive in a fast-paced environment, have excellent communication skills, and are a proactive problem-solver who can manage multiple tasks with accuracy, this is your chance to join a team dedicated to advancing educational programs and making a real difference!
Office Location & Schedule: This position is assigned to our office located at 84th & O St, Lincoln, NE.
Pay Rate: $21.395/hour
This rate is based upon available budget funds; any offer will be made at this rate.
Teammates Enjoy
In addition to being part of meaningful work and making a difference through public service, our Total Compensation package includes an approximate $22,500 in additional Benefits value! See full benefits information at https://statejobs.nebraska.gov/index.html#benefits
Competitive benefits, paid time off, and retirement
79% employer-paid health insurance, dental, vision, long and short-term disability, flex spending and health savings accounts, employee discount program, and more!
Generous vacation and sick leave earnings each year (starting at 12 days each!), plus a variety of other leave types
156% state-matched retirement (yes, that's $1.56 for every dollar!) with a guaranteed 5% return
Thirteen paid holidays per year
Essential Functions
Serves as main point of contact for Nebraska Career & Technical Education (CTE) and maintains daily operations of the office including answering phones, directing and answering inquiries, and coordinating the work of other Office Associates.
Coordinates logistics for meetings and workshops including travel, time, agenda, registration, equipment, invitees, food, lodging, and contracts as well as payments for vendors and participants.
Creates correspondence, forms, brochures, presentations, reports, summaries, and other mailings for workshops, conferences, meetings, etc.
Generates, processes, and routes contracts and grants for office workshops, meetings, speakers, and staff.
Processes and maintains databases and spreadsheets for the dissemination of data.
Maintains filing system processes including records retention and submission of late dated files. Performs audits on filing systems monthly to assure necessary components are included.
Creates and maintains internal and external webpages, as well as Google Drive documents.
Processes expense reimbursements, payments, purchase requests, travel requests, and other staff documents.
Assists with planning, budget, and implementing priorities for the Office of Career, Technical, & Adult Education.
Assists with CTE projects including development of reports and publications integrating information with other Nebraska Department of Education offices and priorities.
Collaborates with other Office Associates to carry out clerical functions and processes in support of the department.
Demonstrates commitment to valuing diversity and contributing to an inclusive working and learning environment.
Working Conditions and Travel:
This position requires approximately 90% of work time spent in an office environment; the remaining 10% is spent traveling or working in alternative sites such as workshops, conferences, and meetings. There is also approximately ten days of overnight travel per year.
Requirements / Qualifications
Minimum Qualifications: High school diploma or equivalent and three years of experience related to the essential functions of the position. Any equivalent combination of education and/or work experience may be substituted in order to meet the minimum qualifications of the position.
Preferred Qualifications:Postsecondary education related to the essential functions of the position. Proficiency with Microsoft Office Suite including Word, Excel, and Access and experience with web page development, especially using WordPress. Familiarity with government agencies and working with a large team.
Benefits
We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits
Equal Opportunity Statement
The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.
Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.
