Harnish Group Inc. is the Caterpillar Dealer in Central and Western Washington, Central and Eastern Montana, Northwestern Wyoming, Northwestern North Dakota and the state of Alaska. Our Member Companies are N C Machinery, N C The Cat Rental Store, N C Power Systems, Tractor & Equipment Co., T & E The Cat Rental Store, and SITECH, representing Caterpillar, and other manufacturers.  A family owned and managed company, our Mission is to help our customers succeed by providing premier business solutions delivered by engaged employees through teamwork and excellence. 

We are currently seeking an individual that is energetic and organized with 5+ years administrative experience to join our team and work with our Vice President of Sales and Rental for Power Systems.  You must be dependable, responsible and able to work at a fast pace. It is important that you display exceptional attention to detail and solid organizational skills. You must also have strong verbal and written communication and interpersonal skills.

About The Job  

• Coordination and scheduling of meetings and conference calls, utilizing Outlook calendar for senior level executives; includes arranging for any catering and document distribution. 


• Prioritize Outlook calendar items on behalf of managers, informing them of meeting changes and keeping them on schedule throughout the day.  Schedule internal meetings and conference rooms as necessary.


• Travel & Expenses -Coordinate all aspects of travel (air, ground, and lodging)  Compose detailed itineraries for all travel and relevant meetings -Organize expense reports Daily & On-going 


• Build & prepare power point presentations, excel reports and internal department communications.  


• Maintain document filing electronically and hard copy files in organized, timely manner. 


• Ability to prioritize tasks and assigned projects according to importance with excellent attention to detail and ability to process tasks with accuracy. 


• Provide back-up support to other assistants, this includes all administrative tasks for each of their primary professionals, including managing inbound calls, preparing documents, coordinating meetings etc.


• Exposure to confidential and sensitive information. Assist with other projects and work as needed and assigned.

Requirements 3 - 5+ years of Senior Administrative Assistant experience. Ability to manage time and priorities well in a deadline-driven department. Excellent problem solving capabilities with timely resolution demonstrating an awareness of knowing when to elevate concerns or issues. Extremely detail oriented and proficient in Microsoft Office (Outlook, PowerPoint, Excel, and Word)

We offer a competitive benefits package that includes salary from $58,100 to $71,000, health benefits, vacation, sick leave, life insurance, 401(k) with profit sharing and company match. For more information about Harnish Group Inc., please apply at www.ncmachinery.com 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

See job description