Ledgent is currently partnering with a firm located in the Denver Tech Center that is seeking a detail-oriented and experienced Accounts Receivable/Billing Specialist to join their finance team. This role is crucial for ensuring timely and accurate billing, maintaining accounts receivable records, and supporting the overall financial operations of the company. The ideal candidate will have a background in the construction industry, strong organizational skills, and the ability to handle a high volume of transactions efficiently.
Key Responsibilities:
Billing and Invoicing:
Generate and issue accurate and timely invoices for construction projects, ensuring all billable items are captured (materials, labor, subcontractor costs, etc.).
Collaborate with project managers, contract administrators, and other departments to verify job progress and ensure compliance with contractual billing terms.
Prepare progress billings and final invoices according to project milestones and contract specifications.
Manage lien waivers and ensure all documents required for billing are complete and accurate.
Accounts Receivable Management:
Monitor accounts receivable and follow up on overdue invoices in a professional and timely manner.
Reconcile accounts, investigate and resolve discrepancies, and ensure accurate recording of all payments and adjustments.
Maintain customer accounts, ensuring accurate and up-to-date contact information, payment terms, and credit limits.
Customer Communication:
Communicate with clients regarding outstanding balances and billing issues.
Provide excellent customer service and act as a point of contact for billing inquiries, disputes, and payment resolutions.
Reporting:
Generate accounts receivable aging reports, cash flow projections, and other financial reports as required by management.
Assist in the month-end and year-end closing processes by ensuring all AR records are up-to-date and reconciled.
Compliance and Documentation:
Ensure that billing and AR processes comply with applicable accounting standards and company policies.
Maintain organized and accurate records for audit purposes.
Ensure that all billing complies with contractual terms, project requirements, and applicable laws/regulations, including construction lien laws.
Qualifications:
Education:
High school diploma or equivalent is required.
Experience:
5+ years of experience in accounts receivable, billing, or related accounting roles.
Familiarity with construction billing processes (AIA billing, progress billing, lien waivers, retention billing, etc.).
Experience with accounting and ERP software (e.g., QuickBooks, Sage 300, Viewpoint, or other construction management software).
Skills and Competencies:
Strong understanding of general accounting principles and practices.
Excellent attention to detail, problem-solving, and organizational skills.
Ability to manage multiple tasks and meet tight deadlines in a fast-paced environment.
Strong communication and interpersonal skills, with the ability to work collaboratively across departments.
Proficient in Microsoft Excel and other office software (Word, Outlook).
Knowledge of lien waivers, retention billing, and other construction-specific AR procedures is a plus.
