Job Description:

Title:

107N-YN - Program Coordinator

Business Title:

Outreach and Mentorship Coordinator

Additional Titles:

Location:

WSU SPOKANE CAMPUS

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

Summary of Duties:

The Outreach and Mentorship Coordinator will provide support in the form of planning and coordinating program operations for outreach engagements, mentorship programs, and medical student led mentorship programming. The Outreach and Mentorship coordinator position is an academic-community collaboration between the WSU Elson S. Floyd College of Medicine and other Health Science Programs. 

Key responsibilities will include: faculty, staff and student recruitment tracking, Civicore input, purchasing, travel spend authorizations/expense reports, traveling for key events, meeting notes, coordinating with College systems, event support, community engagement, coordinating with graphic design for curriculum updates, submitting monthly volunteer forms, and other needed support activities.  The incumbent will serve as a program representative in the community and be a point of contact for internal WSU program participants.

 

This position is part time, 50% FTE.

 

Duties and Responsibilities:

40% Community Engagement

• Build and maintain school relationships with administrators, site coordinators, students by participating in key meetings and youth engagements.


• Support clinical relationship meetings as development of clinical youth opportunities are created.


• Organizing events includes securing venue, speakers, outreach to community partners, promotion and supporting event execution.


• Independently identify and respond to problems as they arise. Escalate issues to supervisor or other leaders when unable to resolve independently.


• Develop network of relationships across WSU colleges to engage interprofessional students and maintain interprofessional activities delivered to the community.


• Serve as a point of contact and resource for students throughout the WSU system regarding outreach and mentorship activities.


• Maintain volunteer records including contact information, tracking of status for new volunteers and other items as applicable.


• Serve as volunteers point of contact for administrative needs


• Provide assistance at events including transporting equipment and supplies and event setup, facilitation and clean-up. 


• Deliver presentations and facilitate community events. 

40% Office Support

• Coordinate and make travel arrangements for the unit. Prepare and submit required travel documentation via Workday and other platforms as required. 


• Reconcile purchasing card statements; record and provide monthly budgetary expenditure tracking.


• Order equipment and supplies for the unit.


• Perform fiscal duties on behalf of the Outreach and Mentorship programs. 


• Support curriculum and materials updates; prepare necessary items for events.


• Track and submit volunteer forms monthly. 


• Track participant recruitments; ensure requirements have been met prior to event participation.


• Document meeting minutes. 


• Update College of Medicine digital event calendar. 


• Develop recruitment tools. 


• Serve as the central point of contact for Civicore input and data sharing.

15% Communications

• Develop communications that connect with families in each of our programs.


• Provide support to school educators needing WSU support in delivering College of Medicine programs.


• Provide College of Medicine Communications team with requests for Outreach and Mentoring promotional materials.

5% Other

• Other related duties as assigned

Required Qualifications: High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.

 

Additional Requirements:

• Experience in the area of community engagement, preferably working with youth.


• Demonstrated experience utilizing Microsoft software such as Word, Excel and Outlook.


• Ability to communicate effectively both orally and in writing. 


• Must have valid driver's license and ability to drive for work purposes.


• Must have ability to work flexible schedule, with the appropriate notice per WAC 357-28-252, including occasional evenings and/or weekends.

Preferred Qualifications:

• Healthcare related training or experience.


• Experience with facilitating small and large group meetings and/or with public speaking.


• Marketing experience.


• Higher Education experience.

 

Additional Information:

COVID-19 Vaccine Information:

In accordance with Washington State Governor's Proclamation 21.14.1, and subsequent revisions where appropriate, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full Vaccination or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at hrs@wsu.edu or 509-335-4521 if you have questions.

Area/College: Elson S. Floyd College of Medicine

City, State, Zip: Spokane, WA

Department Link: https://medicine.wsu.edu/partners/outreach/

Monthly Salary:

Range 38, $1,499.50-$1,943.50 (pro-rated at .50 FTE)

Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 or applicable Collective Bargaining Agreement.

FTE: 50%, Permanent position

Screening Begin Date: March 21, 2022; open until filled

Background Check: This position has been designated by the department to require a background check.

Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.

Required Documents: Resume and Cover Letter

 

Time Type:

Part time

 

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

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