A Florida based law firm is seeking an experienced full-time Construction Legal Assistant with a minimum of 5 years of experience to support multiple litigators and transactional attorneys in a legal assistant and administrative capacity. The role is for the firm's Fort Lauderdale office.
Responsibilities
Create, format, edit and proofread Word documents, Excel spreadsheets, and PowerPoint presentations
Formatting briefs, pleadings, correspondences, and other legal documents
Prepare shells for attorneys in preparation for all motions, discovery, and trial documents
Prepare notebooks, exhibits, and other documentation as assigned
File legal documents with state and federal courts (e-filing knowledge is a must)
Proofread and cite-check legal briefs, while creating a Table of Contents and Table of Authorities
Prepare and edit AIA contracts and custom contracts
Prepare for trial by assisting paralegals and attorneys
Performs a variety of administrative functions such as conflict checks, opening new matters, closing matters, preparing engagement letters, creating and filing expense reports, entering attorney time, preparing travel arrangements, and assisting with business development and firm projects
Organize, update, and maintain paper and electronic client files
Prepare and maintain pleading indexes within the document management system
Maintain attorney(s) calendars and emails through Outlook (i.e., scheduling appointments, calendaring); maintain calendar for trial and discovery deadlines
Manage and organize client contact lists in Outlook and the Marketing database; assist in supporting business development needs
Coordinate and schedule meetings, conference calls, Zoom calls and depositions
Qualifications
Minimum of 5 year's experience (with at least 2 years focusing on Construction matters, preferred)
Experience with federal and state court procedures and e-filing requirements
Must have excellent proofreading, document formatting, and redlining skills
Must have excellent verbal and written communication skills
Must have working knowledge and proficiency in using Microsoft Office Suite
Must be punctual, meticulous, proactive, reliable and self-motivated
Must have the ability to manage time, plan and prioritize various assignments/projects simultaneously, and communicate with team members to resolve conflicting priorities
Must be a team player, willing to support other firm members
Ability to work in both an independent and team environment
Experience with Worksite/Filesite document management system
Flexibility to work overtime during the week and weekends, as needed
Beacon Hill Staffing Group is an EEO Employer.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .
