The assistant editor works closely with the editor of the journal, Harvard Ukrainian Studies and is primarily responsible for organizing and editing reviews to be published in the journal as well as editing journal articles. The assistant editor interacts with the publishers of books to be reviewed and with the scholars invited to write the book review articles. For each issue of the journal, the assistant editor ensures that review articles are ready for publication. (The average number of reviews printed in each issue is around 15). Harvard Ukrainian Studies is a well-known internationally distributed publication in the field of Ukrainian studies whose consistent timely publication is vital to the field of study as well as the reputation of the Institute and Harvard University.
The position comes under the supervision of the Institute's Director of Print and Digital Publications.
Position Description
1. Solicitation and organization of book reviews for HUS:
Identifies recently published books in Ukrainian Studies and adjacent fields;
Coordinates with publishers for the receipt of review copies;
Identifies qualified book reviewers, and coordinates their deadlines
Oversees receipt of book reviews and invoice solicitation for timely submitted reviews, as directed by the publications director.
2. Editing book reviews for HUS:
Performs initial reviews of review text received, and contacts authors about any evident shortcomings/additional information;
Upon receipt of corrected text, edits the book review text, ensuring accuracy and balance, academic integrity, and HURI stylistic standards;
Edits all citations and references per HURI publications guidelines.
3. Editing of scholarly articles to be published in HUS:
Performs initial review of approved submitted articles following up with the author about evident shortcomings/needed information;
Edits the text of the article, ensuring accuracy and balance, academic integrity, and HURI stylistic standards once requested information and author's addressing of shortcomings from initial reading is returned;
Researches additional issues emerging from initial editing process described above, including correction suggestions and queries preparation for author consideration and response;
Reviews responding edits and corrections made or accepted by the author, implements all suggestions, carries out further additional research and queries for author, if required;
Proofreads the article text, ensuring accuracy and balance, academic integrity, and HURI stylistic standards;
Edits all citations and references following HURI publications guidelines;
Writes/compiles and edits article abstracts;
Assembles and edits contributor bios and photos for publication.
4. Oversight of peer review process of articles for HUS:
Working with the HUS editor/director of publications, researches and identifies qualified peer scholars to carry out reviews approved and initially edited articles, contacts identified reviewers, coordinates deadlines and follows-up;
Relays to authors subsequent steps per the guidelines provided by the publications director (e.g. article accepted without revisions, accepted with revisions required, article recommended to be revised and resubmitted for subsequent review, or rejected);
Updates article status in publications management system (Scholastica or other system used);
Solicits invoices for timely submitted peer reviews, per the process defined by the publications director.
5. Other editorial ad hoc tasks:
Edits and proofreads article and books texts to be published by HURI;
Edits and proofreads scholarly apparatuses such as scholarly notes, references, citations, bibliographies, and indices for articles and books to be published by HURI;
Edits and proofreads all HURI Publications materials appearing on the HURI Books, HUS, and Ukraïnica websites, and other such future websites;
Requests permissions to publish images, photographs, and other archival materials;
Assists with other editorial tasks pertaining to the operation of the HURI Publications.
Carry out administrative tasks pertaining to publication, marketing, and distribution of HUS and other HURI publications, as specified by publications director, including but not limited to:
Uploading texts and images to other HURI Publications websites or other digital resources;
Participating in events as a representative of the HURI Publications, managing book and journal exhibits, and sales and communications at such events;
Assisting in the preparation of outreach, and advertising materials pertaining to HURI Publications, including catalogues, online and print promotion.
6. Performs other HURI publications tasks as defined by the publications director.
Basic Qualifications
Bachelors in Slavic and East European studies with a focus in Ukrainian studies. Advanced knowledge of Ukrainian and reading knowledge of another Slavic language. Two years related experience in a publishing environment, preferably handling scholarly monographs or academic journals. Proven project management skills. Strong copy-editing and proofing skills in major manuals of style, and good transliteration skills (knowledge both of IPA and LC romanization for various languages).
Additional Qualifications and Skills
PhD in an area of Ukrainian studies. Excellent knowledge of Ukrainian, preferably in an editorial context. Proficiency in other Slavic languages (Russian, Polish). Reading knowledge of German or French a plus. Ability to meet deadlines.
Working Conditions
Works at a desk.
Additional Information
Hybrid work environment. Three days on campus; two remote.
We regret that we will not be able to provide visa sponsorship for this position.
All formal written offers will be made by FAS Human Resources.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
LinkedIn Recruiter Tag (for internal use only)
#LI-JB1
Department Office Location: USA - MA - Cambridge
Job Code: 405004 Comm Professional (N)
Job Function: Communications
Work Format: Hybrid (partially on-site, partially remote)
Sub Unit: Arts and Humanities
Salary Grade: 056
Department: Ukrainian Research Institute
Union: 55 - Hvd Union Cler & Tech Workers
Time Status: Full-time
Pre-Employment Screening: Education, Identity
Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
