Executive Administrative Assistant LITTLE ROCK, AR, US Full-Time Yesterday 2619
Join our Growing Teamand see why Summit Utilities, Inc was named as one of the Fastest Growing Denver Area Private Companies 2019 and 2020; Best Places to Work in Maine 2019, 2020, 2021 and 2022; and Best Places to Work in Arkansas 2020, Oklahoma 2022 and Missouri 2023.
Summit is a growing natural gas utility company providing safe, reliable and clean burning natural gas service to homes and businesses in Arkansas, Colorado, Maine, Missouri and Oklahoma. Being part of the Summit team means embracing excellence, diversity and innovation, committing to safety each and every day, and doing all that we can to serve each other, our customers and the communities where we live. We aim to bring warmth and energy to everything we do.
We have an exciting opportunity open for an Executive Assistant based in Little Rock, AR.
POSITION SUMMARY:
The Executive Administrative Assistant provides administrative support to executive leaders while assisting other departments with key responsibilities.
PRIMARY DUTIES AND RESPONSIBILITIES:
Executive level administrative support
Planning, organizing, and managing executives’ calendars, resolving overlapping commitments, and protecting time for priorities.
Coordinating logistics for meetings, including travel and hotel accommodations and other arrangements including meals, reservations, and communications
Coding and processing executives’ expense reports and invoices
Creating PowerPoint presentations and accompanying material
Managing a variety of special projects for executives and others, while maintaining a high level of confidentiality
Office Management
Providing support for office space hoteling by visiting or remote team members
Management of office supplies
Maintaining distribution lists for internal communications
Interfacing with building management and facilities department for resolution of office facility issues
Oversight of cleaning crews and coordination with other vendors as needs arise
Assist with building moves or other office space needs
Planning and coordination of social events for employees
Other duties as assigned
Provide backup for team of other Executive Assistants
Support other Executive Assistants across the organization by providing help with large projects, logistics, Board Meetings or whatever is needed to get the job done
Provide backup for vacations
EDUCATION AND WORK EXPERIENCE:
Bachelor’s degree preferred or equivalent experience.
3 or more years' experience in an administrative role in a corporate environment.
High level of proficiency with Microsoft Office tools including Word, Excel, Power Point and Outlook required
KNOWLEDGE, SKILLS, ABILITIES:
Willingness to assist with any request with a positive attitude and exhibit a high level of professionalism when dealing with employees, contractors, and vendors.
Must be a self-starter who can recognize where processes can be improved and takes the initiative to improve them.
Ability to be one step ahead and anticipate the needs of the company, resourceful and results oriented.
Ability to proactively manage the day-to-day schedule of a C-level executive.
Exceptional attention to detail and sense of urgency in resolving issues.
Strong written and verbal communication skills
Outstanding time management and organizational skills
Incredible work ethic and follow through
Ability to take initiative and problem solve independently
Ability to multi-task and work efficiently in a high-paced environment
High level of proficiency with Microsoft Office tools including Word, Excel, Power Point and Outlook
Requires an individual with a proven record of maintaining confidential information with discretion
Demonstrates a high level of dependability and reliability exhibited by being punctual and fulfilling all commitments.
Summit offers competitive pay and medical/dental/vision and other benefits that provide flexibility, choice and support to our employees when they need it most. We understand that home and family are essential pieces of your life, and our benefits are designed to support you both at work and at home.
Summit Utilities, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, or status as a qualified individual with disability.
