Job Summary: The Assistant Manager assists the General Manager in all aspects of property operations and floor management, including equipment and property to facilitate the fulfillment of financial goals and Property initiatives. In addition, the Assistant Manager assists in cultivating a team environment that provides exceptional customer service while ensuring all staff members perform at a consistently high level; working towards motivating employees, instilling accountability, and achieving results to drive success in the position.
Job Description:
ESSENTIAL FUNCTIONS
Receive direction from the General Manager and assists in the overall management of the property's operations, including planning and developing daily operations; ensuring compliance with established budget; and scheduling, supervising, and participating in the operational duties specific to the property
Assists in; supervising, training, scheduling, reviewing and directing the property's staff under the GM's directives
Maintain accounting records, daily reporting requirement, Resident Service program processing with Admin. Assistant
Review/code and confirm accuracy with invoices in conjunction with the Admin. Assistant for GM approval
Monthly Inventory of Maintenance Supplies in conjunction with Resident Services
Project management under the direct supervision of the GM
Working with Vendors confirming all vendor insurance is up-to-date and naming the Association as additional insured with the front desk, assist with gathering quotes and proposals for the property under the supervision of the GM
Maintain and upload all documents into management support systems and update accordingly including the property web site
Handles confidential and non-routine information and explain policies when necessary
Process Architectural applications in compliance with the building standards, process rental/sales applications and complete estopples
Initiates contact with new residents to coordinate move in, provide introduction and orientation to staff and building. And review available services and building rules/regulations with new residents
Handle delinquencies and the process of collections in conjunction with the Association documents and Florida Statutes and GM review
Assist in preparation of Board Meetings, including Agendas, content and packets for meetings and scheduling
Respond to resident inquiries and resolve resident issues timely, alerting the GM as necessary
Maintain and ensure safe facility environment including standards for maintenance and upkeep of unit's equipment, housekeeping, sanitation, dress, cash control, and employee hygiene. Notify Unit Manager of all unusual events, circumstances, or other safety or quality control issues.
Always represent the company in a professional and positive manner. Maintain and enhance the company's image when interacting with clients, guests, associates, and vendors.
Perform property opening and/or closing procedures including in emergencies
SKILL AND KNOWLEDGE REQUIREMENTS INCLUDE
High School Diploma or GED. Bachelor's or Business Degree preferred.
At least 3 years of experience in related management.
Leadership, teamwork, problem solving and technical capacities
Computer proficiency with the ability to utilize MS Word, Excel, and Outlook.
Demonstrated talent for interacting with a wide variety of people.
Ability to effectively organize and coordinate multiple priorities; ability to work well as a team leader; ability to problem- solve.
Strong customer service abilities; actively looks for ways to assist customers and coworkers.
Active Florida CAM license
PHYSICAL AND MENTAL REQUIREMENTS
Moving about on foot to accomplish tasks, particularly frequent movements from place to place within the unit. Bend, lift, carry, reach/extend arms and hands above shoulder height frequently, or otherwise move in a constantly changing environment.
Lifting, carrying, and pushing up to 25 lbs. regularly, 30-35 lbs. frequently, and up to 50 lbs. occasionally.
Ability to stand for the entire workday and to climb steps regularly.
Withstanding temperature extremes in indoor and outdoor environments.
Reading and writing work-related documents in English.
Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English.
Constantly communicates and receives verbal communication with other employees in a fast-paced environment.
Physical presence at the job site is essential to perform job duties.
EQUIPMENT USED
Typical office equipment (computer, fax, telephone, copier, scanner, among others).
Founded in 1917, Guest Services has worked tirelessly to earn the reputation as the premier hospitality management company and National Park Service concessionaire in the United States. Guest Services takes great care and pride in providing best-in-class services across a wide variety of client sites including luxury communities, hotels, resorts, government and business dining facilities, full-service restaurants, state and national parks, outdoor recreation, boathouses, marinas, museums, conference centers, senior living communities, health care systems, school and university dining facilities, and specialty retail stores.
Guest Services, Inc. is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment and promotion without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
OUR COMMITMENT TO DIVERSITY, EQUITY, & INCLUSION: We embrace Diversity, Equity, and Inclusion (DEI) and the richness it brings to our company. Our commitment is to provide an inclusive workplace where individuals can bring their whole selves to work, enabling them to provide the best level of service to our diverse customer base.
