Administrative Assistant



Ijamsville, MD


Pay: $22-$31.25 per hour commensurate with experience


Our client is seeking a detail-oriented administrative assistant with construction experience to perform clerical and reception duties. Prior experience in the construction industry is a big plus!


Responsibilities:



Answer incoming calls and assume other receptionist duties (on a rotating basis).


Monitor and manage multiple databases for tracking projects from the lead stage through the final invoice and any subsequent follow up on collections.


Contact suppliers for pricing and product information.


Read and interpret blueprints.


Prepare quantity take-offs by measuring properties using various methods (experience with Google Earth and BidScreenXL are a plus).


Design presentations using Adobe Acrobat and PowerPoint.


Compile presentation and scopes of work into proposal.


Enter new job information in scheduling system and upload all relevant project information.


Make yard signs and notices prior to the commencement of jobs.


Respond to emails and phone calls on behalf of the Preconstruction Manager.


Special projects and other duties as assigned


Requirements:



Must be a quick learner with the ability to multi-task while staying on track.


Proficiency in MS Office applications Microsoft Word, Excel, Power Point, and Outlook is a must.


Prior database management experience preferred.


Keen attention to detail is critical to this position.


Requires strong organizational skills in addition to analytical and problem solving.


Must possess excellent verbal and written communication skills as well as excellent interpersonal skills.


Ability to prioritize and manage time effectively.


Proven ability to effectively collaborate with internal team, cross-functional teams, and external parties.


Commercial construction background preferred.


Bilingual preferred.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.