Job Description:

Facility: 1800 Parkway Center


Overview

The Accounts Payable Manager will function under the direction of the Accounts Payable Director, the Accounts Payable Manager plans, and coordinates all Accounts Payable department activities, including, but not limited to supervising, training, interviewing, hiring, counseling and terminating employees, as circumstances dictate. The Manager is responsible for over-seeing the day to day invoice processing. Ensuring accuracy and high productivity levels are met. In addition a strong understanding and capability of common business technologies such as MS Office, Excel, PowerPoint, Word and Outlook to perform and communicate the assessment of root cause analysis of barriers to payment.


The Manager must possess the ability to develop and document action plans for quick resource deployment and communicate timely with staff to understand the specific reasons for payment delays. The role requires the ability to effectively and efficiently communicate both orally and in writing to Senior Leadership, departments and vendors, multi-task, meet deadlines, enforce organizational policies and procedures, maintain high staff engagement, ensure staff productivity, appropriate cost controls and produce effective operational execution. In addition, the Manager will assist with additional related tasks and duties as assigned.



Responsibilities

Core Responsibilites and Essential Functions

Manage productivity and accuracy levels
* a.Review daily reports to monitor productivity
* b.Assist team members with research/resolution of complex issues
* c.Review daily reports to ensure functionality of interfaces from multiple systems
* d.Monitor system error queues to ensure functionality

Manage XM processing
* a.Review XM reports to ensure expense requests are flowing as designed
* b.Handle XM help desk tickets and approval questions from departments
* c.Communicate with employees when there is an issue
* d.Review file prior to interfacing into payroll
* e.Work with IT team members to resolve issues

Provide Excellent Customer Service
* a.Research processing issues
* b.Resolve barriers to payments in ImageNow and Lawson
* c.Provide feedback on issues to vendors and/or internal departments
* d.Log help desk tickets when there is a system issue for Lawson or ImageNow

Manage Testing on all upgrades and new modules
* a.Maintain testing scripts for all systems utilized by the AP team
* b.Work with IT on all testing projects
* c.Documenting progress and reporting to Project Manager and AP Director

Required for All Jobs

Performs other duties as assigned

Complies with all WellStar Health System policies, standards of work, and code of conduct.

Qualifications

Required Minimum Education

High school diploma equivalent Required and

Bachelor's Degree in accounting or related field Required

Required Minimum Experience

Minimum 5 years in Accounts Payable Management Experience Required

Required Minimum Skills

Intermediate Excel, excellent verbal and written communication skills. High

Ability to multi-task utilizing multiple systems to complete assigned tasks. High

Subject Matter Expert for XM, Lawson and ImageNow Medium

Required Minimum License(s) and Certification(s)


Additional Licenses and Certifications Apply Now