Project Scheduler This position can be based out of any of our regional offices or fully remote.
About ArchKey
ArchKey is one of the nation's largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We're the POWER behind making the improbable possible. We're electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We're not just energizing infrastructure, we're energizing careers, communities, and the future.
Made up of the brightest minds in the industry, our team is our greatest asset bringing knowledge, skills, and experience to every project. This is more than a call to join us, it's an invitation to be part of a visionary journey, to grow with us as we scale.
About the position
As a Project Scheduler, you will be responsible for collaborating with project teams in the planning, creating, updating, tracking, analysis, and reporting of projects, and developing Critical Path Method (CPM) schedules on construction projects from the proposal stage through preparation and updating schedules at the construction stage. Works closely with project team to build, evaluate, and optimize project schedules, providing data management and reporting. This position prepares base-build construction and trade specific project schedules to maintain and communicate with project leaders, trade partners, and clients, and determines best methods to improve business processes, operational excellence, and performance metrics, along with delivering systems to meet required construction. For service projects, manages and oversees the successful day-to-day operations of the service labor scheduling team and to coordinate requests for projects of varying sizes and complexities, from single day to multi-week installations, working directly with customers, account management team members and the field operations team to coordinate and schedule service field labor.
Our Ideal Candidate
Has a growth mindset and is always looking to continually learn and grow.
Is detail oriented with strong problem-solving ability and exceptional time management.
Has strong communication skills and ability to collaborate with cross-functional teams.
Day in the life
Works closely with and collaborates with project teams to develop, maintain and manage the project schedules; to include development, engineering, construction, supply chain, regulatory and finance-related activities. Communicates consistently, effectively, and in a timely fashion between all groups to ensure clarity regarding expectations, budgets, schedule, and status of work. Aggregates and integrates various elements of large, complex projects into the master schedule.
Responsible for data collection, schedule building, updating, revisions, and production of schedule reports. Monitors and documents weekly and monthly progress for assigned projects including critical path analysis and schedule narratives. Makes frequent on-site visits to inspect and review construction progress.
Assesses impacts to the critical path and near-critical activities regularly, monitors schedule deviations and trending charts, prepares and provides schedule progress reports, constraints, milestones, and time/impact analysis to key stakeholders and participates in regular project team meetings across multiple projects to communicate schedule metrics, troubleshoot and develop corrective actions as needed. Reports all schedule risks and opportunities.
May provide day-to-day management of the service scheduling team, maintaining ample communications, and training as needed, and ensures accountability of safety, ergonomics, quality control and other key standards, procedures, processes, and initiatives.
Drives communication for service schedule management and coordination between account management and project management teams, field service operations and end-user customers. Communicates consistently, effectively, and in a timely fashion between all groups to ensure clarity regarding expectations, budgets, schedule, and status of work. Manages and distributes shareable and visible schedules for stakeholder reference.
On service projects, monitors, forecasts, and modifies required labor resources ensuring adequate staffing during high/low workloads. Responds to scheduling requests promptly to ensure customer satisfaction. Provides scheduling support and service field labor support to systems support staff, as necessary. Supports accounts and service leadership with ongoing assessments of work and modifications to schedule. Notifies all impacted parties of job changes which require follow-up or attention.
On service projects, In collaboration with appropriate management:
Monitors crew blends and ratios to ensure competitive staffing and maximize performance and profitability.
Ensures field staff are equipped with the appropriate tools, lifts, and rental equipment as needed.
Coordinates customer security badge requirements and any required background screening as needed.
Complies with local collective bargaining agreements, manages licensing, and ensures competitive labor ratios are provided.
Determines the best methods for staffing and equipping projects for successful installations on service projects. May perform network infrastructure, physical security, audio/visual and wireless duties on technologies projects.
Develops strong consultative relationships with the customer and team members, building mutual trust and respect by addressing their key business issues, proactively listening, advising, facilitating, and responding appropriately. Identifies problems and risks that could compromise customer satisfaction and ensures problems are resolved in a timely and efficient manner.
Minimum Qualifications
Bachelor's degree or equivalent work experience in service scheduling, project management, construction management, engineering, or a related field.
Minimum 2-4 years of electrical or low voltage experience in field operations, with a preferred concentration in construction and/or service projects. Experience managing field technician workflow preferred.
Experience in scheduling large, complex projects with integration of multiplicity of construction packaging and coordination of trade partners. Strong understanding of critical path methodology to ensure and communicate timely delivery of milestone tasks.
Basic project management training and skills. Thorough understanding of the project life cycle.
Knowledge of and proficiency in MS Office and MS Project, preferably Primavera P6.
Ability to coordinate and organize multiple sources of schedule inputs/performance data into a master schedule platform and deliver project/program status reports as required.
Excellent collaboration, teamwork, and interpersonal skills. Ability to work with diverse work teams.
Strong listening, verbal, and written communication skills. Effective independent problem solving, negotiation, time management and prioritization skills.
Work experience with LEAN methodologies and/or similar applications. Strong process orientation.
Travel
Occasional travel may be required
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an Affirmative Action, Equal Opportunity Employer. #MO1-10
