Job Description:

This position is accountable for the operation and administration on behalf of the Chair and/or Administrator of the Department of Neurosurgery. This position will also serve as the Assistant to the Chairman of the Department of Neurosurgery and will support the Chair for clinical, academic, research and teaching functions. Coordinates intra and inter departmental administrative functions, meetings and prepares agendas for Chair, Vice Chair, faculty and other department staff. Manages office staff and coordinates personnel/employment administration. Arranges all aspects of the faculty candidate interviews. Generates and manages the call schedule for the department.

Duties:

• Manages an office staff and performs accounting duties, financial analysis, payroll coordination, budget and report preparation, and policy development. 


• Manages all accounts for the department.


• Reconciles accounts monthly and creates cost spending certification reports.


• Monitors and ensures money is spent correctly.


• Sets up new vendors and ensures invoices are in the correct accounts.


• Makes cash deposits into special accounts. 


• Analyzes departmental financial procedures.


• Makes recommendations for change and develops strategy for change. 


• May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.


• Reviews, edits, and approves employee timesheets, tracks leave, and special pays.   


• Supervises office staff.


• Responsible for hiring, firing, training, conducting performance appraisals, disciplining, delegating tasks, overseeing work, and staff development.


• Anticipates staffing needs by analyzing workflow and strengths of employees. 


• Prepares monthly reports for balanced accounts, verification reports, and management reports.


• Routes to appropriate personnel. 


• Develops departmental policy by analyzing current procedures, work issues, and current events.


• Maintains policy and procedure manuals and documents process. 


• Serves as liaison to coordinate inter-and intra-departmental administrative functions.


• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's degree, AND:

• 48 months experience as a manager in an Accounting, Finance or Business office.

Equivalency/Substitution: Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 96 months of related experience.

Skills:

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)·        


• Detail oriented for accuracy of data and information·        


• Highly organized and ability to handle multiple projects and deadlines·        


• Ability to communicate well and build rapport with faculty and staff·       


• Ability to produce reports·        


• Ability to multitasks and meet deadlines in a timely manner.

Advertised Physical Requirements:

• 
  Physical: Sit for prolonged periods. Communicate effectively and listen. Use of computer, calculator, and telephone. Engage in repetitive motion.


• 
  Environmental: Standard office environment. 

Supervision: Senior Student Program Coord - 1 Senior Admin Assistant - 2

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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