Our client, a pharmaceutical company based in Newton, is seeking a Senior Manager of Workplace Experience to join their team! This role is temporary for approximately 6 months with potential to extend, onsite in Newton, full time hours Monday through Friday, and paying up to $50/hour. This role is looking for an experience Office Manager, Operations, Executive Assistant, and adjacent profile. Interested and qualified candidates are encouraged to apply today!
RESPONSIBILITIES:
- Plan and execute monthly employee experience events in partnership with HR (i.e. themed happy hours, speaker series, lunch and learns, etc.) - Manage daily lunch and snack programing through ezCater's Relish and Canteen - Ensure facility maintenance, including cleanliness, appearance and functionality by opening tickets in building engines, partnering with building engineers, and other contractors - Coordinate with IT management on meeting and event logistics and office technology needs - Manage general office and kitchen supply inventories and place necessary orders while maintaining budgets - Conduct daily facility walk throughs to collect data for maintenance projects, and ensure safety standards - Manage conference room scheduling and resolve conflicts - Create and send company communications with announcements and resources that support employee preparedness for office visits - Analyze space planning needs and provide innovative and proactive solutions - Maintain desking policy and structure through Envoy desk booking and neighborhoods - Oversee access control systems and in office attendance reporting using Aurora Keyscan - Manage team workflows and operations through project sheets and request intake processes - Act as Emergency Coordinator and Lab Safety Committee member - Manage vendor relationships and contracts with diverse companies to uphold company's DEI initiatives - Invoice reconciliation & budget managements
QUALIFICATIONS:
BS/BA degree preferred
5+ years of related administrative support and office/facilities management experience
Proven proficiency in Microsoft Office suite
Experience supporting or executing an office move or consolidation effort
Strong project management and problem-solving skills and the ability to navigate across the organization to align resources
Demonstrated ability to work independently and effectively with strong organizational skills, accuracy, and attention to detail
Highly effective verbal, written, and interpersonal communication skills
Ability to prioritize work and complete projects on time, demonstrate drive and initiative, maintain confidentiality of information
Experience using project management tools (i.e., Smartsheet, Concur) preferred
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
