The Accounts Payable Specialist works closely with the Accounting Department on various day-to-day projects, reports and activities within the function. This position also assists the Project Controller.
Prepare invoices
Perform accountant and general ledger reconciliations
Perform petty cash reconciliation
State Sales and Use Taxes (in collaboration with Accountants)
Calculate and record accounts payable accruals
Reconcile accounts payable per the accounts payable system to the general ledger
Review invoices for reasonableness
Review receiving tickets and reconcile with the invoice
Test invoices for mathematical accuracy
Data entry of vendor invoices
Prepare vendor status reports and invoice vouchers
Prepare 1099 forms for applicable vendors
Respond to inquiries regarding vendor invoices and materials and equipment job cost charges
Calculate and record current retention subcontracts payable accruals
Issue checks
Perform clerical duties such as maintaining Accounting Department files and reading and routing incoming mail
Perform other duties as assigned and required
QUALIFICATIONS
Associates degree in Accounting
3+ years' experience or equivalent
Construction industry experience a plus
Strong desire to work in Accounts Payable
Strong computer skills: Word, Excel, PowerPoint, Outlook and familiarity with ERP systems
Ability to multi-task and work in high pressure environment
Strong analytical and problem-solving skills
Ability to follow through on commitments and projects
Strong planning, organizational, and administrative skills
Strong communications skills
Detail oriented
Ability to understand and comply with existing procedures and willing and capable to improve those if needed
Strong judgment in interpreting situations and prioritization
