Posted in Other about 4 hours ago.
Location: Coral Gables, Florida
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The Manager of Building Operations and Events at Miami Herbert oversees all business, administrative, and operational matters for the assigned department, including strategic planning, budget management, and program coordination. In addition to managing budgetary controls in partnership with various levels of management, this role is responsible for the strategy, planning, and execution of meetings, special events, and building operations at the Miami Herbert Business School. The Manager ensures that all events, whether onsite or virtual, meet timelines, exceed expectations, and align with the University's strategic goals. The role also ensures the effective functioning of facilities, providing a safe and efficient working environment by employing best business practices to manage resources, services, and processes. Reporting to the Executive Director and MHBS leadership, the Manager will align all event and facility service needs with the school's strategic objectives.
CORE JOB FUNCTIONS
Manages, implements, coordinates, plans and evaluates the business operations for the department/division, which may include managerial reporting, budget support, capital planning, and process improvement. Develops and ensures adherence to department's annual budget, in accordance with University guidelines and policies. Participates in analysis and planning including monitoring and reporting on monthly budget variances and opportunities to improve performance. Advances strategic plan and makes recommendations to senior management on how to best execute the department's plan. Formulates department policies and guidelines to carry out the University and department mission. Oversees the review, approval and reporting of all expenditures. Reviews and approves financial transactions. Creates and manages support systems to ensure availability of cost effective supplies, equipment, and management information. Monitors contractual obligations and ensures consistency with departmental budget, goals, and programmatic initiatives. Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Bachelor's degree in relevant field
Certification and Licensing:
Not Applicable
Experience:
Minimum 3 years of relevant experience
Knowledge, Skills and Attitudes:
DEPARTMENT ADDENDUM
Department Specific Functions
Key Responsibilities:
1. Operational Planning & Management
2. Access Control & Space Planning
3. Facility & Physical Plant Management
4. Standard Operating Procedures (SOPs)
5. Event Coordination & Leadership
6. Compliance & Risk Management
7. Building Operations Management
8. Space Scheduling and Planning
Department Specific Qualifications
Education:
Certification and Licensing:
N/A
Experience:
Knowledge, Skills and Attitudes:
Preferred Skills:
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