Our client, an asset management and commercial real estate services company, is seeking a Temporary to Permanent Receptionist to support their NYC office. Hours are 9am-5pm with a degree of flexibility as needed and requires 5 days in office. Note they are looking to move quickly and need to have someone start the in early November.
Responsibilities:
Maintain accurate company directory and phone lists for NYC office
Coordinate visitor access to the building
Maintain conference room schedule
Oversee/Manage vendors, i.e. supplies, equipment, shipping, travel, expense, etc.
User setup and termination
Invoice processing: Review vendor invoices for accuracy and indicate which departments and/or companies should to be charged
Coordinate and direct administrative support functions of the office which includes maintaining appropriate inventory
Oversee/Manage facilities and maintenance requests. Act as liaison with Building Management, including scheduling of repairs and vendor coordination
Act as liaison with the Human Resources Department with respect to new hires, employee benefits, hiring temporary help and the termination process
Assist with travel arrangements and expense reports
Assist with corporate events
Update organization charts monthly and distribute
Produce monthly travel reports and distribute
Order company stationery, envelopes, labels and business cards
Work on special projects as needed
Qualifications:
Knowledge: Word, Excel, Outlook, PowerPoint, Visio
Skills: Organized, detail oriented, self-motivated, strong time management skills and ability to multi-task
Experience: College degree preferred, 1-3 years office or administrative work
Must be able to lift 15 lbs.
Compensation/Benefits:
$75,500 + bonus eligible + OT eligible
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
