We do the right things, right now. We do them in a way that is relevant to our clients. Become a part of our history as it continues to be written!
If you are interested and qualified for this role, we invite you to apply.
Primary Responsible for processing Facilities Vendor Management Service Agreements, Renewals, and Replacements.
Essential Functions/Responsibilities
Works on assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. May determine methods and procedures on new assignments and may provide guidance to other non-exempt personnel.
Performs a wide variety of administrative duties in support of one or more managers or executive team level.
Maintains filings systems, types letters, reports and presentations
Screens telephone calls, takes messages and resolves routine and complex inquires.
Schedules and maintains calendar of appointments, meeting and travel arrangements
Prepares and initiates routine and advanced correspondence including letters, memoranda and reports
Assists in the preparation and control of records, statistics and reports
Compiles and analyzes moderately complex data and information.
Composes straightforward written descriptions of results
May review and prepare operating expense reports
Acts as an information source on organization policies and procedures
Contacts company personnel at all organizational levels to gather information
Serves as an administrative liaison with individuals and groups within and outside the organization
Coordinates special projects and department activities
Work is of a critical or confidential nature
May assist with department floor plan design and/or development (cube arrangements/setups or new hires)
May support entire department i.e. organization charts, track all associates' time off, order supplies, as well as general support.
Back-up for other Administrative Assistants
May need to support other areas of the company
Minimum Knowledge, Skills, and Abilities Needed to Perform Essential Functions of the Job
Requires 5 + years administrative experience in roles interfacing with senior level executives, customers and vendors
Proficiency using Microsoft Word, Excel, & PowerPoint
The ability to read difficult instructions and maintain written records
Strong interpersonal and communication skills
Additional related training beyond High School
Preferred Knowledge and Skills
Level of Complexity and Scope
Degree of Independence and Decision-Making
Required Supervisory Responsibilities
Physical Requirements
Occasionally lifts and carries up to 20 lbs.
Frequently sits, stands and walks.
Compliance Statement
The associate is responsible for meeting all compliance requirements imposed on First Financial Bank by State and Federal law and regulation, as well as all related First Financial Bank policies and procedures. This includes all Bank Secrecy Act, Anti-Money Laundering, OFAC and Suspicious Activity reporting requirements, as well as all other lending and deposit compliance requirements.
Development and Training
It is our policy to not discriminate against any individual in violation of federal, state, and local laws as it relates to age, race, color, religion, national origin, sex, marital status, pregnancy, gender identity, disability, sexual orientation, genetic information, veteran/military service, or any other characteristic protected by law.
