Department: Human Resources FLSA Status: Non-Exempt
Position Summary
The Human Resources Assistant will support the HR Department with Onboarding, recruitment, leave management, automation of HR processes, and other general HR duties.
Key Responsibilities
Manage the Onboarding Process, including preparation, training, and new hire assimilation
Serve as primary user for all HR systems; maintain employee data in HRIS, including entering new hire information, updating organizational structure, job titles, etc.
Support payroll activities for employees
Provide employment verifications and handle unemployment claims
Complete I-9 verifications for all new employees via E-Verify
Perform various data gathering and report creation as requested
Assist in program rollouts and training i.e., benefits open enrollment
Respond to routine general employee HR questions or properly redirect employees in a timely manner
Keep apprised & updated on new labor laws, benefits compliance, company policies, and procedures
Maintains and updates as required, all employee information records, personnel files, and appropriate databases and ensures accuracy of employee status and headcount.
Answer routine inquiries, both internal and external, on subjects such as employment verifications, job openings or benefits, human resource related pay issues, and policy questions
Consistent tracking of all employees on Leave of Absence, including, but not limited to, Military, FMLA, and tracking all benefits and employee-paid premiums for the duration of the leave, making sure all physical capability forms and physical agility tests are complete prior to the employee returning to work
Assists employees with disability insurance claim requirements for non-work-related injuries or illnesses, tracking all benefits and employee-paid premiums for the duration of the disability, making sure all physical capability forms and physical agility tests are complete prior to the employee returning to work
Oversees the employee light duty program and assists with light duty staffing assignments and schedules
This position requires working independently with minimal supervision.
Perform other such duties as may be required.
POSITION QUALIFICATIONS
Education & Experience
High School Diploma, associate degree preferred
3 + years of previous relevant experience in Human Resources required
Working knowledge of HR functions including recruiting and hiring, benefit administration, employee/labor relations, and compensation
Familiarity with medical/dental/life insurance enrollment and administration
Knowledge of federal, state, and local labor laws
Competencies
Ability to interface with associates and management at all levels, handling confidential issues and information with discretion
Ability to multi-task while maintaining vigilant attention to detail
Strong PC skills including MS Office, UKG and E-schedule
Work Environment:
Work is performed under normal working conditions, as in a standard office environment.
Physical Requirements:
High level of sitting/working at a desk
Light physical effort (lift/carry up to 10 lbs.)
Must be able to perform the essential duties of the position with or without reasonable accommodations
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
