| Posting Number: |
20244184S |
| Position Title: |
Associate Director, Personal Enrichment and Summer Sessions |
| Position Type: |
Staff |
| Location: |
Villanova, PA |
| Recruitment Type: |
Internal/External Applicants |
| Work Schedule: |
full-time/12-months |
| Avg Hours Week |
|
| Department: |
576-Dean, Professional Studies |
| Position Summary: |
The Associate Director, Personal Enrichment and Summer Sessions manages the planning and administration of the Personal Enrichment Program, Summer Sessions, Pre-College Summer Academy and other special programs in the college. With guidance from the Assistant Dean, Academic Programs, the Associate Director organizes, manages and coordinates all aspects of Summer Sessions, Personal Enrichment and Pre-College Summer Academy within the College of Professional Studies. The Associate Director ensures the alignment of program strategies and projects with the college’s mission and vision, and also is responsible for analyzing Villanova’s competitive position in the marketplace for these programs. This individual also brings forth new initiatives and program ideas for consideration by leadership. This individual has a strong knowledge of university policies governing these programs and special populations, ensuring continued program compliance with these policies. The Associate Director works closely with college teams as well as in partnership with a variety of other units at the University. The Associate Director is expected to be an organized strategic thinker and superior collaborator who embraces new challenges and is committed to bringing forth initiatives to continue to grow and improve these programs.This individual is the primary point person for University Summer Sessions in partnership with the Director, Finance and Administration, Office of the Provost, Conference Services, Director, College Operations and other colleges as needed. The Associate Director coordinates across the college to proactively plan for summer course needs ensuring adequate staffing and availability. The Associate Director is directly responsible for managing the Personal Enrichment program in partnership with Assistant Dean, Academic Programs.
Villanova is a Catholic university sponsored by the Augustinian Order. Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values. |
| Duties and Responsibilities: |
Summer Session Management:
- Manages and oversees the success of all aspects of Summer Sessions.
- Facilitates and leads discussions and planning regarding schedule for offerings in collaboration with College Leadership.
- Consults with other Colleges and Department Chairs as needed for listing their courses. Confers with Director, Finance and Administration, Office of the Provost, Registrar and other senior leadership to ensure timely and efficient running of summer sessions.
- Manages the assignment and scheduling of CPS faculty for courses across all summer session programs, in partnership with Associate Dean, and Director, Teaching, Learning, and Assessment.
- Assists with administrative preparation of faculty SOWs and payroll for all faculty in CPS for review and approval by Director, Finance and Administration as needed.
- Collaborates with Office of the Provost as needed.
- Works closely with the Admissions and Advising teams to understand trends and needs related to Visiting students.
- Identifies enrollment trends and makes recommendations for viable and valuable courses that will encourage students to enroll in summer courses.
- Utilizes data to create standardization of course offerings.
- Identifies and uses efficient processes ensuring accurate and excellent administrative management including issuance of contracts, payroll submission, cancellation of courses.
- Creates data reports and dashboards with analysis for senior leadership.
- Represents CPS on University Academic Calendar Committee. Promulgates and distributes Summer Sessions Academic Calendars, grading deadlines, and any other necessary communications for Summer Sessions to University partners (department chairs, etc.).
Bernard John Lucci Senior Citizen Personal Enrichment Program Management:
- Leads operational aspects of the Bernard John Lucci Senior Citizen Personal Enrichment Program.
- In collaboration with Assistant Dean, Academic Programs, assists in planning and development of a rich and robust program for senior citizens in the Villanova Community.
- Implements new opportunities and programming that will build upon the many years of existing successful programming for this population.
- Researches the specific needs of the Senior Citizen community ensuring management of a continuously improving program.
- Cultivates and maintains relationships with other Villanova colleges and departments to enhance and improve the program. Develops, plans and executes all events associated with this program.
Pre-College Summer Academy Management:
- Is primary contact person handling PCSA email account and phone calls.
- Is responsible for program communications with parents and students, prior to, during and after the program.
- Works with the CPS Marketing team to develop marketing and promotional materials for this program.
- Creates and maintains communication efforts for program stakeholders.
- Works with CPS Admission and Enrollment team to support the application and enrollment process. Coordinates with University partners such as General Counsel, Residence Life, Conference Services and Dining Services.
- Plans and coordinates campus activities and social programing for evenings and weekends during the program.
- Is responsible for program logistics including space reservations and program planning for non-academic events such as move-in day, orientation and move-out day.
- Posts positions, hires and trains and oversees student workers.
- Codifies policies and procedures, maintaining a program handbook.
- Creates, collects waivers and required documentation for students and staff.
- Works with University Minor Programs to ensure compliance with University and regulatory requirements.
- Seeks out and develops partnerships with other colleges on campus to diversify opportunities for PCSA students.
Special Programs:
- Is responsible for operational aspects of college special programs including Diocesan Scholars and Conditionally Admitted Students.
- In collaboration with Assistant Dean, Academic Programs, assists in planning and development of these programs.
- Researches all applicable policies and procedures at the University and regulatory bodies.
- Provides necessary administration of programs to meet said requirements.
- Works with appropriate college and university personnel to provide highest quality management.
- Cultivates and maintains relationships with other Villanova colleges and departments to enhance and improve programs.
- Develops, plans and executes all events associated with programs.
Additional Responsibilities:
- Perform additional duties and assist with special projects as assigned.
- Oversees and participates in events with CPS on occasional nights and weekends.
|
| Minimum Qualifications: |
Formal Education: (e.g., degree):
Specific Job Knowledge: (e.g., knowledge of principles and procedures related to field and area):
- Experience in project management with a proven track record of the ability to work with multiple teams and constituencies.
- Expertise in streamlining operations, deciphering what is most important and communicating it to all constituents.
- Ability to develop and nurture relationships with multiple stakeholders and communicate professionally in a fast-paced environment.
- Knowledge of university applications systems and how they are used in scheduling and maintaining course catalogues.
- Must be highly proficient in all standard computer applications, including Microsoft office products, extremely proficient in Microsoft Word, Excel.
- General knowledge of office principles and procedures is required.
Minimum Work Experience: (type and number of years)
- Minimum of 5 years of related experience required, demonstrating progressive responsibility.
- Deep familiarity with the operations and processes of a college; knowledge of non-credit operations a plus. Experience in managing a team in a fast-paced and changing environment.
Work Skills: (e.g., written and verbal communication skills)Required problem-solving skills:
- Ability to understand and solve complex problems which require extensive follow-up with both internal and external constituencies;
- Ability to analyze and understand problems from multiple perspectives
- Ability to explore new possibilities, opportunities, and new ways of accomplishing tasks.
Required communication skills:- Superior ability to communicate information verbally
Required organizational skills:
- Must be able to multitask in a fast-paced environment;
- Must be able to appropriately prioritize and complete multiple concurrent activities; and,
- Must be a self-starter who can follow through a project with minimal direction.
Required leadership skills:
- Must appreciate the values and mission of Catholic higher education in an Augustinian context.
- Must have a deep commitment to the vision and values of the College of Professional Studies
- Must be able to successfully accomplish tasks with multiple deadlines;
Must be able to establish and develop working relationships within a complex organization. |
| Preferred Qualifications: |
- 7 years of related experience preferred, demonstrating progressive responsibility.
|
| Physical Requirements and/or Unusual Work Hours: |
Oversees and participates in events with CPS on occasional nights and weekends. |
| Special Message to Applicants: |
A strong dedication to the University’s Catholic/Augustinian heritage and the advancement of its mission, and to serving the needs of a diverse community. |
| Posting Date: |
10/21/2024 |
| Closing Date (11:59pm ET): |
|
| Salary Posting Information: |
Commensurate with experience. |
| Salary Band: |
14 |
| Job Classification: |
exempt |
