At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 20 rankings in ENR. With over 50 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!
We are looking for an experienced Facilities Assistant to join our team in Murrieta, CA. You will play a key part in ensuring our offices run smoothly and efficiently, acting as a key contract to our vendors and landlords.
Essential Duties & Responsibilities:
Update and maintain all facility related data in Deltek Vantagepoint, including current Team Member rosters for each office.
Assist with office equipment accounts by upgrading equipment, negotiating aggressive rates, and coordinating the delivery and return of equipment, as needed.
Continually look for new solutions, better rates, and quality service for all office service accounts.
Establish and manage all executive suite offices including the coordination of moving in / out with the local team.
Work directly with landlords to set up or close out any necessary utility accounts.
Communicate with Cumming Group’s corporate insurance broker to ensure our list of Facilities and Business Personal Property is accurate and up to date.
Assist with researching, coordinating and scheduling contractors for various work orders; to include requesting and reviewing quotes.
Request, review and circulate tenant COIs, vendor COIs and contractor COIs as needed.
Procure and keep stock of all company PPE and distribute to facilities, jobsites, and team members as needed.
Order and review all team member business cards, culture posters, office stationery and literature.
Perform an annual risk assessment for all company facilities.
Perform other duties that are reasonably associated with the above essential functions along with any additional duties assigned by supervisor.
Knowledge & Skills Required:
Ability to multi-task, prioritize and work efficiently.
Ability to demonstrate good common sense and sound judgment that result in making smart decisions that are in the best interest of the company.
Skilled in detailed planning and scheduling.
Flexibility to adapt to all situations and various work hours; ability to work weekends and evenings for special projects.
Willingness to travel to any of our Cumming Group offices.
Ability to perform at high levels in a fast paced, ever-changing work environment.
Desire to develop and nurture Team Member relationships.
Ability to anticipate work needs and follow through with minimum direction.
Apply knowledge of commonly used concepts, practices, and procedures in the relevant industry.
Rely on instructions and pre-established guidelines to perform the functions of the job.
Possess strong organizational and interpersonal abilities.
Utilize effective written and oral communications and team skills.
Demonstrate consistent ability to be dependable, diligent, and thorough.
Exercise creativity and resourcefulness in completing tasks accurately in a compressed timeframe.
Intermediate knowledge of Windows, Word, PowerPoint, Outlook, Adobe Acrobat and Excel.
Education: High School Diploma or equivalent is required.
minimum of two years' of experience in a related position supporting management and/or team of professionals is required.
Represent the company with a positive attitude internally and externally.
Participate fully as a team member, completing all requirements assigned in a timely manner.
Treat all Team Members, clients, and vendors with dignity and respect.
Work cohesively with all Team Members, displaying a positive attitude through behaviors and supportive problem solving and communication skills.
always Act in a professional manner and maintain a positive work environment in accordance with the Cumming Group’s Harassment Policy and Workplace Violence Procedures.
Preferred Education and Experience:
Associate’s Degree or Bachelor’s Degree in Business Administration, or equivalent experience, is preferred.
Experience in the service or construction industry is preferred.
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Cumming Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
About_Us:
At Cumming Group, we are passionate about helping our clients execute large-scale, complex projects on-time and within budget. Our project and cost-management services are specifically tailored to each client’s needs and add meaningful value at every step of a project’s development.
Drawing on deep expertise in the communities and sectors we serve, we anticipate and solve problems, deliver solutions, and drive results. Since opening our doors in 1996, Cumming Group has grown to 50+ offices globally, and is now home to more than 1,950 team members – including many of the brightest minds in the industry.
Cumming Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
