The Accounts Payable Staff Accountant plays a vital role in managing the accounts payable operations, handling expense reimbursements and credit card transactions. This role involves preparing, maintaining, and controlling financial records, contributing to month-end and year-end closing processes, verifying new supplier banking information, performing reconciliations, and supporting the Accounts Payable Manager and Senior Director of Financial Operations with additional accounting tasks as needed. The position also includes acting as the primary backup to the Accounts Payable Supervisor.
Responsibilities:
Approve expense claims and credit card transactions, ensuring all required supporting documentation is provided.
Monitor PCard transactions, follow up with employees and their supervisors to resolve discrepancies.
Ensure compliance with the PCard policy, escalating any policy violations to management.
Manage the inventory of employee credit cards, including processing additions, deletions, suspensions, and limit adjustments.
Investigate and resolve supplier payment issues, including discrepancies with PCard transactions.
Serve as the subject matter expert for the PCard program, offering guidance and strategy as needed.
Act as the primary backup for the Accounts Payable Supervisor, including approving supplier invoices, scheduling and reviewing weekly check runs, proofing checks, and liaising with external vendors.
Assist the Accounts Payable Manager with various projects.
Reconcile monthly P-Card statements with actual invoices.
Support month-end and year-end closing processes and state filing for performance tax.
Contribute to ad-hoc financial analysis and reporting for management and external stakeholders.
Help with the annual 1099 project, 1042 tax filings, and international student tax filings.
Participate in system implementations affecting accounts payable functions.
Collaborate with IT and other departments to resolve data and system discrepancies.
Assist in developing and reviewing departmental procedures.
Suggest improvements to financial controls and reporting, and implement approved changes.
Ensure the security and proper disposal of confidential information.
Take on additional responsibilities as required.
Qualifications:
Bachelor's Degree in Accountancy or a related field preferred.
3+ years of relevant experience.
Experience with Workday Financials is a plus!
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
