The Office Manager is responsible for performing administrative and office support activities. This role will also perform executive admin support to the Platform Executives as needed and clerical support for the Platform Human Resources Department. This position works closely with the Platform leaders and will interact with internal employees and external customers. The Office Manager will be seen as a highly resourceful professional team-player, who has a strong partner mentality and is comfortable working in a fast-paced environment while remaining flexible, proactive, and efficient. The position requires excellent organizational skills and the ability to handle sensitive information confidentially.
Duties and Responsibilities
Perform general office tasks as needed: greeting visitors, accepting deliveries, managing vendors (building maintenance, alarm company, plant care, coffee/food vendor, shredding, etc..) and ordering supplies
Provide administrative & clerical support to Platform Executives (President, VP & HR Director) as assigned (i.e. expense reconciliation, travel arrangements & calendar management)
Assist with New Hire Orientation, including scheduling, orientation packets, ordering food and coordinating activities with other team members
Manage security badges & office access
Receive, sort and sends outgoing mail/packages
Assist with special projects as assigned
Performs other duties as assigned
Knowledge, Skills and Abilities
Excellent written and verbal communication skills
Ability to juggle many priorities and competing demands easily and effectively
Excellent time management, prioritization, and organizational skills
Self-motivated and do things before being asked by others or forced to by events
Ability to focus on important information and identify key details
Professional and courteous communication
Highly dependable and trustworthy
Able to manage conflicting priorities, deadlines and confidentiality
Education and Experience
2-5 years' experience
Positive attitude and mindset
Proficient computer skills, including Microsoft Office 365 Suite (Excel, Outlook, PowerPoint, and Word)
Experience scheduling appointments/updating calendars, expense report management and coordinating travel is required
Working Conditions
T ypical office environment
Physical Requirements
While performing the duties of this position, the employee is regularly required to sit, stand; use hands to finger, handle, or feel; and reach with hands and arms.
The employee regularly is required to walk, climb or balance, and talk and hear.
The employee is occasionally required to lift and/or move up to 20 pounds.
Specific vision abilities required by this job include close vision, color vision, peripheral vision, and depth perception.
