The Facilities Coordinator supports the facilities team by assisting with labor scheduling, work orders, preventive maintenance, and procurement. This role is also responsible for managing inventory, tracking budgets, and generating necessary reports for the department.
Key Responsibilities:
Assist with daily building operations, including life-safety programs, alarm systems, and general upkeep
Create and maintain daily and weekly staff schedules
Organize and maintain records for work orders, proposals, and vendor documentation, ensuring accuracy in submitted paperwork
Manage vendor inquiries related to payments, onboarding, delivery schedules, and more
Generate spreadsheets and reports to track facility-related expenses and equipment
Assign and communicate work orders to technicians, subcontractors, and vendors, and assist in resolving issues
Monitor and report on the status of open and closed work orders; conduct daily facility checks and quarterly inspections
Order maintenance supplies, coordinate check-ups, and work with technicians
Provide engineering support when necessary
Serve as backup to the Facilities Director, remaining available for on-call support
Perform other duties as assigned
Qualifications:
High School diploma or equivalent (GED) required
Strong verbal and written communication skills in English
At least 2 years of relevant experience in a similar role
Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
Previous experience with a facilities team
Knowledge of maintenance practices and administrative processes
Demonstrated ability to multitask and manage priorities efficiently
Prior experience working in an office environment
Experience with CMMS software is a plus
Bilingual in English and Spanish is a plus
The ideal candidate will possess:
Strong problem-solving and analytical abilities
The capacity to manage multiple tasks under pressure
Discretion and professionalism in handling sensitive matters
A proactive mindset
A friendly and approachable demeanor
Determination and persistence in completing tasks
High energy and enthusiasm for the role
Commitment to achieving organizational goals
Physical Requirements:
Frequently required to stand, walk, lift, push, pull, grasp, reach, and communicate
May be required to lift and move up to 50 pounds regularly
May need to climb ladders or work in confined spaces during facility inspections
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
