Position Overview: We are seeking a detail-oriented Accounts Payable (AP) Specialist to support critical year-end close processes, including vendor maintenance, W9 collection, 1099 preparation, and invoice matching. This temporary role is designed to help companies streamline their accounts payable operations and ensure compliance during the year-end close period. The ideal candidate will have a strong background in accounts payable, experience with matching invoices and purchase orders, and the ability to ensure accurate sub-ledger mapping to the general ledger (GL).
Key Responsibilities:
Perform vendor maintenance, including updates to vendor information, W9 collection, and verification of client addresses.
Assist with 1099 preparation, ensuring all necessary documentation and reporting requirements are met.
Match invoices with purchase orders (POs) and ensure accurate processing of payments.
Verify proper mapping of sub-ledger data to the general ledger to ensure accuracy and completeness of financial records.
Reconcile accounts payable sub-ledgers to the general ledger and investigate discrepancies.
Ensure timely and accurate processing of invoices, payments, and related accounts payable documentation.
Collaborate with internal departments to resolve issues related to purchase orders, invoices, and payments.
Assist with year-end close activities, ensuring all AP-related items are completed in a timely and accurate manner.
Support audit preparation by providing necessary documentation and responses to audit requests.
Identify and implement process improvements to streamline accounts payable and year-end procedures.
Qualifications:
3+ years of experience in accounts payable, with a focus on year-end processes and vendor management.
Strong knowledge of vendor maintenance, W9 collection, and 1099 reporting requirements.
Experience with matching invoices and purchase orders in an AP environment.
Proficiency in accounting software such as SAP, Oracle, NetSuite, or MS Dynamics.
Strong understanding of general ledger and sub-ledger reconciliation.
Excellent attention to detail and problem-solving skills.
Ability to work independently, meet deadlines, and handle multiple priorities.
Strong communication skills, both written and verbal.
Preferred Qualifications:
Experience working in year-end close environments.
Knowledge of AP automation tools or ERP systems.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
