Job Description:

Accounts Payable Coordinator
Burlington, MA, United States | req1582

At Haley & Aldrich, a 900+ person national engineering and environmental consulting firm, our creative, technically strong staff work collaboratively to deliver exceptional value to clients. We look for professionals with a passion for solving complex challenges and for creating change, which is a vital part of our culture, no matter what role a staff member holds.

We are seeking an Accounts Payable Coordinator to be part of the existing AP Team. He or she will assist with the day-to-day tasks in the AP department. (e.g., monitoring AP mailbox, Scanning & sorting paper mail, invoice processing/review and assist in expense review, help the other AP staff with small projects etc.). This is a temporary position located in our Burlington, MA office.

DUTIES/RESPONSIBILITIES
The successful candidate will:

• Responsible in sorting, distributing, and scanning of the paper mail.
• Monitoring the AP mailbox and respond appropriately to vendor and distribute Invoices among AP team.
• Monitoring the travel mailbox and assist in saving the receipts for travel expense processing.
• Process vendor invoices accurately using the correct project code and category and provide back up for others as needed.
• Respond to vendor and internal staff inquiries on a day-to-day basis with a high focus on customer service.
• Assist with the employee expense review by making sure the correct category is used and proper back up is provided.
• Review statements and follow up with the vendors to make sure that all invoices are accounted.
• Responsible for setting up vendors in the system and following up with the vendor W-9 & Ach form.
• Assist with the weekly payment run and small projects in the F&A department.

SKILLS/EXPERIENCE

• Bachelor’s degree
• 1-2 years of experience working in accounts payable ideally within engineering and/or construction industry.
• Previous experience with Deltek VantagePoint.
• Must demonstrate some level of experience with Deltek or other similar ERP.
• Excellent team player with a good eye for details.
• Must have strong written, verbal and telephone communication skills.
• Proficient in Microsoft Office Suite.

About Haley & Aldrich

Haley & Aldrich is committed to delivering the value our clients need from their capital, operations, and environmental projects. Our one-team approach allows us to draw from our 900 engineers, scientists, and constructors in more than 35 offices for creative collaboration and expert perspectives. Since our founding in 1957, we have had one goal in all we do: deliver long-term value efficiently, no matter how straightforward or complex the challenge. Learn more at haleyaldrich.com.

Haley & Aldrich is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status. We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package. Interested candidates should apply on our Careers page.

Note to external search firms: Haley & Aldrich does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Please do not send resumes to Haley & Aldrich employees. Please work through a Talent Acquisition Manager.

ACCOMMODATIONS FOR APPLICANTS WITH DISABILITIES AND LIMITED ENGLISH PROFICIENCY Haley & Aldrich, an equal opportunity employer committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans´ Readjustment Act of 1974, Title I of the Americans with Disabilities Act of 1990 and pursuant to Executive Order 13166, applicants with disabilities or limited English proficiency that require accommodation in the job application process may contact 1-617-886-7400 for assistance.

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