Responsible for inventory procurement, receiving, maintenance, and distribution within Facilities Management. Conducts audits to ensure product matches inventory records. Evaluates all processes and procedures. May modify the inventory process. Responsible for any resale processes.
Duties:
Monitors inventory levels and sales orders to identify inventory requiring replenishment. Monitors and tracks inventory order lead times by product.
Receives inventory into operations, confirms inventory received is correct and in good condition.
Electronically formats and transmits orders.
Prepares daily, monthly, or annual inventory reports.
Conducts cyclical audits to ensure on-hand product matches inventory records.
Reconciles all inventory count discrepancies.
Maintains the inventory stockroom in a neat and orderly fashion.
Rotates inventory on shelf to ensure oldest inventory is pulled for use. Monitors adequacy of inventory reorder and makes recommendations for items needing adjustment.
Monitors sales orders scheduled to be worked by technicians and pulls orders as technicians require inventory product.
Posts inventory sold to appropriate work orders to relieve products from inventory.
May deliver equipment or inventory to departments.
Receives defective or returned goods and determines whether to file a claim or return to stock.
Prepares and files warranty claims on inventory.
Receives warranty replacements and adds to inventory stock.
Monitors equipment orders and receives and verifies completeness of equipment shipments and condition of the equipment.
Processes and acknowledges receipt of the equipment and forwards invoices for payment processing.
Evaluates all processes and procedures and suggests improvements to increase efficiency of the operation.
Continuously improves the organization of required stock.
May modify the inventory process if needed.
Provides administrative assistance by answering phones, greeting department visitors, meeting with vendors, and running errands.
May participate in staff meetings, committees, and special projects.
May provide information regarding ordering procedures and types of supplies, inventory, and equipment available for use.
Performs various duties as needed to successfully fulfill the function of the position.
Required Documents:
Resume
3 Professional References
Required Education and Experience: High School diploma or GED,AND:
24 months experience in inventory control and/or material management, procurement or closely related experience.
Skills:
Working knowledge of an inventory control system.
Ability to prepare reports in a timely manner.
Ability to monitor and track shipment of equipment and supplies.
Ability to communicate verbally and in writing.
Customer service and interpersonal skills
Certifications:
Valid Oklahoma Driver's License in order to drive University vehicles or ability to obtain within 30 days from hire date.
Working Conditions:
Stand for prolonged periods.
Communicate effectively and listen.
Reach, stoop, bend, and walk.
Use of a computer and calculator.
Lift up to 25 pounds.
Standard Office Environment.
Exposure to dust and inclement weather.
Department Preferences:
12 months AiM-AssetWorks experience.
Forklift Certified.
Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.
Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
