Beacon Hill is seeking a Concierge Assistant to join their clients office in downtown Nashville to support their front office operations! This role will be 6 months at least, with opportunity to extend and become long term. Qualified candidates should be extremly reliable, able to work onsite full time, and have a background in either concierge support or front desk/clerical roles.
Hours: Regular Business Schedule, Monday-Friday (8am-5pmCST)
Full time Onsite
Salary: $18-$20 per hour depending on previous qualifications
6 Month contract, with opportunity to extend
Job Responsibilities:
Front Desk and Guest Services
Manage and direct incoming calls, transferring to appropriate staff or departments.
Welcome and assist visitors, ensuring they are signed in and greeted professionally.
Handle package deliveries, signing for and distributing as needed.
Coordinate meeting-related needs, such as food orders and setup.
Arrange transportation services for guests (taxi, car service, etc.).
Schedule and book conference rooms for meetings and events.
Office Maintenance and Facility Management
Ensure daily cleanliness of office spaces, including conference rooms and common areas.
Organize and maintain public storage areas for easy access and use.
Assist with the planning, setup, and cleanup for all office events.
Make sure offices and conference rooms are clean, fully equipped, and ready for daily use.
Help staff with office equipment usage and troubleshooting.
Collaborate with building management for maintenance requests, housekeeping, visitor access, and after-hours services (such as extended HVAC).
Monitor office equipment functionality and coordinate with IT for service calls when needed.
Stock printers and faxes with paper daily and ensure they're in working order.
Maintain the cleanliness and inventory of the Mother's Room.
Build and sustain good relationships with service vendors.
Kitchen and Supply Management
Restock food, beverages, and kitchen supplies regularly.
Keep kitchens and common areas clean, including running and emptying the dishwasher.
Maintain and clean all kitchen appliances, such as coffee machines, microwaves, and refrigerators.
Receive and stock office supplies, keeping the central supply closet organized.
Restock printer stations with paper and toner daily.
Ensure conference rooms are stocked with necessary supplies (paper, pens, etc.).
Monitor office supply inventory and reorder as needed.
Set up and break down for periodic office-wide lunches or special gatherings.
Document Handling and Mail Services
Collect and distribute mail, faxes, and other documents.
Manage mailing services, including UPS/FedEx and general postage.
Arrange courier services for package pickup and delivery.
Process large print, copy, and binding jobs.
Coordinate shredding services for sensitive documents.
Ensure printer stations and public office spaces comply with document retention and confidentiality policies.
Meeting and Conference Room Support
Order and set up food and beverages for meetings and special events.
Manage AV, video conferencing, and other equipment for meetings.
Ensure presentations, video conferences, and dial-in lines are functional before meetings.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
