Office Support Associate - Siebel School of Computing and Data Science
Siebel School of Computing and Data Science
Job Summary
Office Support Associates are often engaged in the production, processing of documents, transactions, and other duties that support the activities and staff of the Siebel School of Computing and Data Science. This position works under general supervision to perform administrative tasks requiring knowledge of general office and School policies and procedures and the ability to operate a variety of office equipment.
Duties & Responsibilities
Provide support for faculty and their students. This may include:
Determine needs and personally handle routine inquiries, requests, or problems.
Gather, request, or provide factual information requiring reference to a variety of sources such as explaining procedures, schedules, or gathering product information including verbal and written activities.
Arrange internal and external meetings and appointments for faculty members by scheduling times, reserving rooms, and coordinating activities using sound judgment concerning priorities and time limits.
Maintain an electronic file of the faculty biographical data forms.
Make travel arrangements, which generally involves airline and hotel reservations as well as transportation to and from destinations.
Provide support for students including: conference registration, travel, tracking appointments, and purchasing research supplies.
Handle various arrangement details for visitors hosted by faculty members, including guest speakers and candidates for faculty positions. Make airline, hotel, and other travel reservations and arrange transportation to and from destination(s). Create itineraries for the visits, as needed.
Work with the school business office on requests for purchasing, travel reimbursement, and other school functions related to University requirements.
Serve as back-up during the absence of other faculty support staff members.
Perform additional appropriate duties to further the mission of the school.
Minimum Qualifications
1. High school diploma or equivalent. 2. Any one or combination totaling eighteen (18) months from the categories below: A. College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate's Degree (60 semester hours) equals eighteen months (18 months) B. Work experience performing office/clerical activities, including the use of computer systems.
Knowledge, Skills and Abilities
Computer literacy.
Strong written and verbal communication skills.
Demonstrated attention to detail.
Ability to understand and apply department and university policies and procedures.
Appointment Information
This is a 100% full-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for the Office Support Associate classification is $36,901.80 ($18.924/hour). Sponsorship for work authorization is not available for this position. Hybrid work options may be available for this position after the training period, with the ability to be on-site as needed.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on November 4, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jill McKenna (glawe1@illinois.edu). For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .
Requisition ID: 1027115 Job Category: Administrative Support Apply at: https://jobs.illinois.edu
