Job Description:

Position Title: Vendor Management Coordinator | Payments and Support

Date: Oct 16, 2024

Location: San Juan-Santurce, PR

Company: Popular Bank

General Description

Responsible for vendor management activities, such as: processing invoices and purchase requisitions, determining procurement method, initiating contract process, and provides guidance to the business units.

Essential Duties and Responsibilities

• Liaison between Our People units, the Procurement department, the Accounting department and the Legal, Risk and Insurance teams.

• Perform purchase requisition functions for the published contracts

• Receive invoices from vendor into Ariba

• Process invoices for services

• Analyzing, reconciling, tracking and reviewing invoices

• Submit invoices through Captiva

• Track invoices due dates to make sure they are processed within contract terms

• Tracking budget expense for purchase orders

• Perform debit and credit account transactions

• Manages report data for invoices reconciliation

• Assists with preparation and coordination of the audit process

• Identify the basic requirements of contract and contract amendments

• Prepare contract drafts (MSA and Sub-agreement) and track the vendor management contract lifecycle

• Process contract renewals

• Work with the contract lifecycle management process and ensures adherence to requirements

• Review the completeness of the information received and follow-up as required

• Review the RER and advise units on qualification

• Communicate any discrepancies and work with Engagement Owners to obtain required data

• Analyze significant, and/or unique contract requirements, special provisions, terms, and conditions to ensure compliance with appropriate laws, regulations, and corporate policies and business unit procedure, ultimately reducing risk to the company.

• Create a positive working relationship with the units, understand their needs and asking the appropriate questions to provide the necessary procurement support.

• Expediting requisitions to ensure on-time delivery in support of unit’s commitments, when needed.

Minimum Education

Bachelor's Degree in Business Administration

Experience

Two (2) years of vendor, compliance, or risk management experience preferred.

Knowledge, Skills & Abilities (KSA's)

• Knowledge of accounting principles, complete accounting cycle, accounting entries, preparation of financial and related reports.

• Effectively interact with vendors and Engagement Owners. Ability to foster trusting relationships with vendors and colleagues.

• Ability to perform comfortably in a fast-paced deadline-oriented work environment and in a team setting.

• Demonstrates attention to detail; generate creative solutions.

• Stays focused on main issues, prevents irrelevant issues or distractions from interfering with timely completion of assignments.

• Collects, research, and complements data; synthesizes complex or diverse information.

• Identifies and resolves problems in a timely manner; develops alternative solutions.

• Knowledge of project coordination, time management, and status reports. Must demonstrate strong, collaboration, logic, and reasoning skills.

• Ability to establish, conduct and track operational processes properly.

• Ability to prioritize and anticipate situations.

• Ability to work with minimal supervision and delivery dates.

• Ability to adapt to changes, new situations, and work under pressure.

• Focused on achieving results through collaboration and teamwork.

• Communicate effectively with colleagues and staff.

• Excellent written and verbal communication skills in both English and Spanish.

• Proficient in MS Office 365 Excel [intermediate level], PowerPoint, Word

Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.

ABOUT US

Popular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America.

As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.

We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.

If you have a disability or need more information about requesting an accommodation, please contact us at asesorialaboral@popular.com. This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response.

Are you ready for a rewarding career?

Popular is an Equal Opportunity Employer
Learn more about us at www.popular.com and keep updated with our latest job postings at www.jobs.popular.com.
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