Working Hours: Up to 20 hours weekly, flexible schedule Monday through Friday, between the hours of 8am to 5pm.
Job Summary:
We are seeking a detail-oriented and organized part-time HR Assistant to support our Human Resources department. The ideal candidate will assist with day-to-day HR operations, ensuring efficiency and compliance, while contributing to a positive work environment. The ideal candidate will provide high quality HR support to assist in ensuring the department runs smoothly and aligns with company policies and procedures.
Key Responsibilities:
General HR Support:
Assist with fielding questions and addressing employee inquiries, providing support and guidance on HR-related policies and procedures.
Maintain accurate and up-to-date employee records, including documentation, benefits, and other employment-related details.
Prepare and process HR-related documents such as employment letters, new hire documents and change notices.
Assist in maintaining HR databases and ensure data integrity.
Supports the implementation of various programs such as the New Hire Buddy Program to promote a positive workplace culture.
Assist with responding to employment verification requests.
Benefits Administration:
Input new hire data in benefits database Employee Navigator.
Process Health Savings Account contributions.
Conduct quarterly paid time off accrual audits and adjust accruals based on employee tenure.
Set up and track 401k loan requests in Paylocity.
Assist with benefits invoice reconciliation.
Compliance:
Assist in running reports and gathering data to support various federal and state compliance reports and surveys.
Import employees' hours worked to benefits database, Employee Navigator, for ACA compliance.
Conduct annual internal audits for employee's I9 document and documentation.
HR Projects:
Assist with various HR-related projects, including employee recognition and wellness programs.
Required Qualifications:
2+ years of experience in human resources, with a focus on HR administration.
Bachelor's degree in Human Resources, Business Administration, or a related field (preferred but not required).
Knowledge of HR practices, employment law, and regulations.
Strong interpersonal and communication skills.
Ability to handle sensitive and confidential information with discretion.
Excellent organizational and multitasking skills.
Proficiency in Microsoft Office Suite
Familiarity with Paylocity, Employee Navigator, and DocuSign or similar databases and systems.
Required Skills:
Ability to work independently and manage multiple priorities in a part-time capacity.
Familiarity with HR compliance and labor laws.
AAP/EEO Statement: Mindseeker, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
