Performs a wide variety of administrative support functions, to assist the academic deans, to facilitate the efficient operation of the departments. This position reports to the Executive Administrative Assistant for the Vice President of Academics and Student Affairs.
Typical Job Functions
Records minutes for various meetings
Composes letters, correspondence, and memos
Responds to phone, email, and in-person inquiries in a timely, professional, and respectful manner
Supports calendar coordination, event and meeting preparation, location reservation, travel arrangements, data maintenance, and day-to-day operations
Collaborates with various entities and departments, both internal and external
Compiles and analyzes information from a variety of sources to prepare reports
Uses cloud-based technology to maintain a variety of documents and administrative records
Delivers a wide range of support and customer service functions to students, faculty, and staff
Maintains expert-level knowledge of applicable policies, procedures, regulations, rules, statutes, and laws
Some responsibility for financial records keeping including monitoring budgets and preparing financial transactions
Executes all administrative facets of budget procedures, including preparation of purchase orders, invoices, expense reports, ordering supplies, and basic bookkeeping
Assists deans with course schedule planning
Maintains and secures sensitive and personal information and data
Performs miscellaneous job-related duties as assigned
Minimum Qualifications
Extensive experience with Microsoft Office Suite.
Strong interpersonal and communication skills.
Knowledge of office support functions including word processing
Ability to gather and compile data
Knowledge of cloud-based technology
Ability to multi-task on complex projects
Ability to facilitate collaboration and communication among diverse groups; exercising discretion with respect to confidential employee relations and documentation
Exceptional planning and organizational skills
Ability to handle sensitive issues and maintain confidentiality
Ability to take initiative and ownership of projects
Ability to adapt to changing priorities and meet deadlines
Incumbent must reside in the State of Idaho (CEI does not currently sponsor H-1B visas)
Additional Desired Qualifications
Prior experience in higher education administration
Professional training in Office Management & Technologies
Associate Degree or higher in Office Technologies/Management or similar field
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
Onsite work is essential and regular predictable attendance is required. Employees may be required to work at occasional events and handle tasks outside of regular working hours.
Background Investigations:Employment at College of Eastern Idaho will be contingent upon the successful completion of a criminal background investigation and may require a credit and/or motor vehicle background investigation depending on the position. Please refer to Policy 225: Background Checks.
AA/EOE/ADA- Hiring is done without regard to race, color, religion, national origin, sex, age, or disability. In addition, preference may be given to qualified veterans under state and federal laws and regulations.
