$33,750 - $35,000 annual, Non-Exempt (Eligible for overtime)
30 hours per week
100% Remote Work Availability: No
Hybrid Work Availability (requires some time on campus): No
Purpose of Position
This Administrative Assistant position will work on the grant entitled TRANSCEND (Translational Science Engaging North Dakota) and will help organize and promote the smooth functioning of investigator planned projects.
Duties & Responsibilities
25% - Administrative Support
Maintain familiarity with TRANSCEND-related policies and procedures
Assist with preparing project reports
Maintain office files and activity logs
Schedule meetings and meeting rooms for project functions
Coordinate the activities of investigators, staff and research assistants
Receive and disseminate mail/email messages
Copy and scan documents, as needed
Greet clients and community members, answer phone and provide directions and/or information
Provide support to advisory board members, investigators, administrators and students involved with clinical and translational grant projects
25% - Management of the CEO Core Planning & Training Activities
Coordinate all supplies, ordering, equipment and instructions to be used in the smooth functioning of the grant projects
Create outreach and engagement plan(s) to promote clinical translational research and related research activities in American Indian and rural communities in North Dakota
Identify, develop and conduct research training for tribal and community stakeholders to increase awareness of the roles and opportunities for community-based participatory research
25% - Assist Investigators to Prepare Culturally-sensitive Clinical & Translational Research Support
Provide support to investigators to assist with recruiting and retaining diverse populations into culturally sensitive clinical research studies
Assist investigators with data entry in relation to preparing and submitting Human Subject Proposal Submissions
Assist investigators in determining reasonableness in relation to work proposed, community regulations, cultural norms and policies
Assist investigators with preparing culturally-sensitive pre- and post-award documents
25% - Promote Community-Based Participatory Research Sessions with Community Stakeholders
Communicate and publicize community stakeholder discussions in North Dakota communities
Assist with arranging listening sessions with clinical partners to document and identify each local community's healthcare needs and priorities
Assist with soliciting community-specific questions from community stakeholders and advisory board members
Conduct key informant interviews and focus groups with community stakeholders to develop a community-based health needs inventory
Establish a filing and coding system to keep source documents organized and to protect confidentiality
Assist methodologists in interpreting stakeholder discussions and focus group results
Assist investigators with preparing their research outcomes into reports for dissemination back to the community
Required Competencies
Ability to remain organized
Ability to multi-task and prioritize duties
Excellent interpersonal, oral and written communication skills
Understanding of American Indian culture, customs and socioeconomic conditions
Minimum Requirements
Bachelor's degree or equivalent experience working in a nursing, public health or social work field
Experience working with accounts payable functions (requisitions, requests for payment and vouchers)
Demonstrated experience working with Microsoft Office programs and Adobe Suite Software
Successful completion of a Criminal History Background Check
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.
