Job Description:

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job TitleFife- Penn STEM and CS Academy Program Assistant - Temporary Part-Time

Job Profile TitleTemporary Employee - Non-Exempt

Job Description SummaryWe are seeking a dedicated and passionate individual to join our team as a temporary part-time Fife-Penn STEM and CS Academy Program Assistant. The Program Assistant will work with the Director of Community Engagement and Outreach and staff to ensure proper documentation of program services, electronic files, and community outreach. While the Program Assistant reports to the Director of Community Engagement and Outreach, they may receive special community engagement and outreach projects. Projects may include but are not limited to completing administrative work for the Fife-Penn STEM and CS Academy, creating and disseminating surveys to school partners and Fife students, assisting with websites, social media, and the newsletter, and helping to plan and facilitate events and activities. The Program Assistant will also handle confidential documents and information, so confidentiality must be maintained.

Job Description

Responsibilities:

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  Organize and manage program logistics (e.g., scheduling, coordination with instructors and students, school schedule, reservations, materials preparation).

  
  


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  Maintain program communications, including responding to inquiries, drafting emails, and preparing announcements.

  
  


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  Track and report program metrics, such as student attendance, participation rates, and outcomes. Perform general office tasks, such as filing, copying, and data entry, for program records.

  
  


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  Provide support for special events, including workshops, guest lectures, and field trips.

  
  


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  Update the program website and social media platforms to reflect current information and events.

  
  


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  Collaborate with internal and external stakeholders to strengthen program partnerships.

  
  


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  Assist with the preparation of program evaluations and feedback collection from students and staff.

  
  


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  Coordinate with the Director and Program Coordinator to ensure all projects meet target goals.

  
  

Qualifications:

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  High School Grad/GE Degree and 2 to 3 years of experience or an equivalent combination of education and experience.

  
  


• Strong organizational skills and ability to manage multiple tasks and deadlines.


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  Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic data management systems.

  
  


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  Excellent communication skills-both written and verbal.

  
  


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  Ability to work independently and as part of a team in a fast-paced environment.

  
  


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  Experience in event planning and coordination.

  
  


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  Attention to detail and accuracy in record-keeping and reporting.

  
  


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  Have to pass a background check for working with minors in PA and continue to recheck every 60 months

  
  

Preferred:

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  Experience working collaboratively with students, schools, and community groups

  
  


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  Previous administrative assistant experience

  
  


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  Experience in K-12, informal, and/or higher education

  
  


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  Familiarity with survey and data collection, especially with minors

  
  


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  Experience building solid relationships with Community stakeholders

  
  


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  High School Grad/GE Degree and 1 to 2 years of experience or equivalent combination of education and experience is required.

  
  

Job Location - City, StatePhiladelphia, Pennsylvania

Department / SchoolSchool of Engineering and Applied Science

Pay Range$7.25 - $26.00 Hourly Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. Apply Now