Reporting to the Senior Assistant Director of Admission, the Administrative Coordinator serves as an integral member of the office's Diversity Outreach and Off-Campus Recruitment team and is a contributor to the University's recruitment and admission efforts and processes. The Administrative Coordinator provides high level logistical support for admission recruitment travel, off-campus programming, international recruitment support, and Alumni Recruitment Committee (ARC) activities and assists in general administrative needs for the office as part of a progressive and highly collaborative Admission Team.
RESPONSIBILITIES:
Provide extensive administrative coordination for recruitment and off-campus programming.
Manage office-wide registration for off-campus recruitment events, assist with Slate CRM activity related to college fairs, and complete recruitment event administrative tasks.
Support strategic recruitment decision-making through creation and modification of Slate CRM and Excel reports.
Communicate with admission officers to ensure timely and thorough review and timely responses to all recruitment invitations for planning and registration purposes.
Prepare office documents and develop/revise training manuals, proposals, and comprehensive reports for various recruitment programs and alumni recruitment activities, including the scheduling and coordination of on- and off-campus programs.
Support with planning and preparation for off-campus receptions including serving as liaison for volunteers attending the events and supporting primary event coordinator.
Provide support and planning for on-campus programs aligned with off-campus recruitment initiatives, such as United World College and community-based Partnership events.
Assist with office-wide training in preparation for recruitment and travel activities and functionalities in Slate CRM.
Manage admission material requests related to off-campus events and recruitment travel; delegate as appropriate to student workers and admission staff.
Facilitate budget-related requests and reconciliations.
Maintain meeting minutes, calendars, databases, and files.
Hire, supervise, and train student employees whose focus is serving both the off-campus and international initiatives.
Provide extensive administrative coordination for Alumni Recruitment Committee activities.
Maintain CRM activity including inbox, portals and database for volunteers.
Execute ARC communication plan in coordination with program manager and manage oversight of ARC inbox.
Support with the planning and implementation of the summer admissions workshop for high school students.
Coordinate ARC coverage of college fairs, on- and off-campus events, including pre- and post-event communications.
Manage alumni interview request and matching process.
Implement alumni volunteer training resources and outreach both in-person and virtually.
Provide logistical support for ARC meetings and events.
Correspond with various internal and external audiences via telephone, email, and print communications.
Provide general administrative support.
Participate in on-campus events throughout the year.
Verify/allocate expenses; reconcile expense reports and credit card statements.
Assist with phone coverage, as needed.
QUALIFICATIONS:
A thorough understanding of and appreciation for the selective, private college admission process
Ability to clearly and compellingly articulate the strengths of a liberal arts education and residential university experience, particularly to those who are not familiar with this model.
Deep understanding and appreciation for the positive contributions that students bring to a university campus and strong intercultural fluency.
Demonstrated commitment to supporting access to selective university admission for historically underserved student populations.
Experience in supporting inclusion and a sense of belonging within a diverse community of students, faculty and staff.
Excellent interpersonal and communication skills
An understanding of and appreciation for the value of inclusive diversity, including cultural sensitivity to and appreciation for experiences of international students, students of color, and other underrepresented populations.
Attention to detail, thorough, and consistent with follow through.
Ability to prioritize and manage multiple tasks concurrently coupled with excellent organizational skills with highest standards for accuracy
Ability to work collaboratively with a team of professionals.
Ability to manage budgets.
Ability to supervise student staff.
Independent worker capable of performing job duties with a considerable degree of autonomy.
The ability to handle confidential information is required
Demonstrated ability with Microsoft products, including MS Outlook, Word, Excel and PowerPoint is required
EDUCATION/EXPERIENCE
Bachelor's degree required
Minimum of two to four years of administrative support experience preferred
WORK HOURS:
Full-time, non-exempt position
Monday - Friday, 8:30 a.m. - 5:00 p.m.; 7.75 hrs./day; 38.75 hrs./week; occasional early morning/evening/weekend work is required
SALARY STRUCTURE:
Pay Grade 4 (Hiring Range $18.18 to $22.72 per hour)
ABOUT UR:
At the University of Richmond, we're creative, inclusive, and determined. We're Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond (www.richmond.edu) blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There's only one place like Richmond.
UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE
