Job Description:

Provides administrative support to the Associate/Assistant Deans and department of Academic Affairs.

Duties:

• Organizes, coordinates and performs clerical and administrative functions following established standards.  


• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions. 


• Answers questions, provides information and handles complaints for internal and external customers. 


• Updates office procedures for a more efficient operation when necessary.


• Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records.


• Approves departmental expenditures within predetermined guidelines 


• Reviews billing from contractors and vendors, adjusts as needed.


• Establishes and maintains filing systems including confidential documents. 


• Assists with design and selection of departmental computer programs. 


• Selects, supervises, trains and evaluates performance of assigned staff. 


• Prepares staff schedules and monitors and approves time worked. 


• Coordinates departmental personnel and payroll issues.


• Plans and coordinates special projects.


• Schedules appointments and makes travel arrangements 


• Collects and disseminates information for internal and external customers


• Performs other related duties as assigned.

Required Education: High School Diploma or GED, AND:

• 12 months office, clerical, or administrative experience.

Skills:

• Basic math skills


• Advanced computer skills with wide knowledge of business software


• Proficient in Microsoft Office


• Detail oriented for accuracy of data and information


• Highly organized and able to handle multiple projects and deadlines

Working Conditions:

• 
  Physical: Communicate effectively.  Engage in repetitive motion.


• 
  Environmental: Standard office environment.

Departmental Preferences:

• Bachelor's Degree


• Preferred experience within a College of Nursing

Supervision: May supervise student employees

Equal Employment Opportunity Statement:  The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Why You Belong at the University of Oklahoma: The University of Oklahoma, fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

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