ESSENTIAL JOB FUNCTIONS:  Works under the direction of assigned supervisor in managing the administration of assigned program and grants.  Designs and monitors all program activities.  Coordinates internal and external communication with auditors, contractors, and outside technical assistance consultants to ensure compliance with policy guidance and regulatory requirements.  Conducts meetings with collaborating departments and community organizations to discuss project requirements and scope of work.  Prepares, reviews, and submits progress plans, reports, project reviews and cost estimates to management using the appropriate format.  Obtains required permits to perform operations compliant with federal, state, and local laws, codes, and regulations.  Ensures program client data entry into the appropriate program database.  Ensures the proper management of federal grant awards.  Prepares grant applications by providing program information as necessary to meet requirements.  Oversees project processes, including securing approvals for contractors and auditors.  Confers with external consultants and contractors to provide direction and resolve problems.  Prepares all contracts for consulting and program activities according to project scope, period of perform, and budget.  Coordinates consultant training and certifications as necessary.  Reviews bids and makes award selection recommendations.  Negotiates consulting fees and reviews all pay requests for contractors and consultants.  Interviews, hires, trains, and supervises staff and assigns work activities.  Addresses personnel issues including staffing needs and estimations.  Manages all fiscal responsibilities in accordance with program policies, procedures, and requirements.  Conducts site visits to ensure quality of work and compliance with program, state, and local regulations by traveling to various locations throughout the City.  Attends conferences and trainings as required.
 
OTHER FUNCTIONS:
1.       Performs additional functions (essential or otherwise) which may be assigned.

 TYPICAL PHYSICAL DEMANDS:  Must be able to communicate clearly both verbally and in writing with management, staff, contractors, auditors, technical consultants, city and state officials, local agencies, and the general public.  Requires the use of general office equipment such as a computer, copier, fax machine, and telephone.  Requires the ability to conduct construction site visits by traversing uneven ground.  Requires the ability to operate an automobile to attend meetings and inspect work sites.
 
TYPICAL WORKING CONDITIONS:  Majority of work is performed in an office environment.  Occasional work will include outside weather conditions to perform on site construction inspections/audits or quality assurance monitoring.  Occasional travel to various locations throughout the City is required.  May be exposed to changing weather conditions, fumes, and the outdoors when performing outside duties and functions.  May be exposed to asbestos, mold, or lead.

Bachelor's Degree in Public Administration or a related field and six (6) years of experience in administration of related federal programs is preferred with four (4) of the six (6) years in supervisory and program management; or any combination of experience and training which enables one to perform the essential job functions. Must possess and maintain any state certification as a condition of continued employment.

The City Charter requires that City Employees must establish residence within Shelby County within six (6) months from date of Employment. Proof of residence will be required at the time of hire. 
 
The City of Memphis is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Talent Management at talent.management@memphistn.gov.