The final salary or hourly wage, as applicable, paid to each candidate/applicant for this position is ultimately dependent on a variety of factors, including, but not limited to, the candidate's/applicant's qualifications, skills, and level of experience as well as the geographical location of the position.


Applicants must be legally authorized to work in the United States. Sponsorship not available.


Our client is seeking a Purchasing and Contract Specialist in Warren , NJ.


Role Description


PURPOSE AND SCOPE OF POSITION: Supports the successful operation of the GMP facility, laboratory and business functions at Warren sites through interaction with internal customers and external service providers. Contributes to the completion of specific milestones associated with projects impacting cross-functional teams, supports the department on diverse projects that extend beyond their functional area, and may provide project management leadership on tasks of moderate scope specific to their functional area. With little or no direction, this individual carries out routine tasks and functions. Using analytical skills and expertise. independently identifies and solves problems of minor scope and complexity. The individual works collaboratively with their immediate supervisor, team members and internal and external customers to achieve team goals and uses informal leadership opportunities and effective communication to influence team direction and continue to build trust and value.


• General Administrative Responsibilities:
• Makes travel arrangements for management, if applicable
• Order office supplies
• Prepare check requests as needed
• Ship important documents via overnight courier
• Process invoices for payment
• Create purchase orders in Ariba
• Schedule meetings in Outlook
• Coordinate departmental activities
• Assist staff as needed with software issues, i.e., excel, charts, etc.
• Cross functional activity coordinator
• Prepare department meeting minutes
• Assist with developing and tracking the departments expense and capital budgets
• Filing/Organizing paperwork
• Submit IT/IS service requests
• Capital Project Responsibilities:
• Routing and tracking Capital Appropriation Requests (CAR's)
• Routing and tracking legal contracts
• Inputting purchase requisitions
• Routing and tracking purchase orders
• Invoice approvals and tracking
• Updating project spread sheets (financial and status)
• Facilitate review and approval cycles of project documentation
• Assist with Project closeout
• Assist with Purchase order closeout
• Maintain project documentation in hard copy and on Sharepoint sites
• Record Retention (RR):
• Act as RR Notification Recipient for group
• Ensure all department employees are trained on RR
• Interface with all employees to ensure compliance to RR
• Maintain accurate documentation of program completion
• Maintain up to date RR binders


Skills & Requirements


• Computer skills in Microsoft Office Suite: Word; Excel for basic use; PowerPoint for presentations; SharePoint is preferred, and candidate can have basic skills and manager willing to train a quick learner on SharePoint. Outlook with extensive background in database systems. Innate ability to learn new software, such as corporate intranet and enterprise business.
• Interact with business partners and customers to identify and deliver the agreements and purchase orders needed to meet the business needs and timing requirements
• Drive activities associated with the creation and execution of master purchasing agreements
• Responsible for creating and maintaining all records in accordance with record retention policies and legal requirements
• Understands and works with all components related to web pages, i.e., web parts, lists, pages, libraries, permissions, content and forms
• Strong working knowledge in computer training systems
• Working knowledge of enterprise business systems such as Ariba and SAP
• Knowledge of accounting principles. Experience with departmental budget management
• Strong written and verbal communication skills. Highly proficient at writing well formulated emails and notifications. Ability to effectively communicate with employees, contractors and vendors. Experience with technical writing and document development / generation.
• Excellent interpersonal skills with experience dealing with a diverse workforce.
• Strong multitasking ability in conjunction with proven organizational skills. Ability to organize assigned tasks in a high paced environment and concurrently monitor tasks / assignments with others that may impact timely completion. Ability to effectively manage multiple tasks and activities simultaneously
• Familiarity with FDA and EU environments and associated compliance regulations Education and Experience:
•Required BS degree in Business field or science field or supply chain
• Minimum 3 years of Facilities/maintenance/engineering project coordinating / planning experience, preferably in a biotech environment.


Benefits/Other Compensation


This position is a contract/temporary role where Hays offers you the opportunity to enroll in full medical benefits, dental benefits, vision benefits, 401K and Life Insurance ($20,000 benefit).


Why Hays?


You will be working with a professional recruiter who has intimate knowledge of the industry and market trends. Your Hays recruiter will lead you through a thorough screening process in order to understand your skills, experience, needs, and drivers. You will also get support on resume writing, interview tips, and career planning, so when there's a position you really want, you're fully prepared to get it.


Nervous about an upcoming interview? Unsure how to write a new resume?


Visit the Hays Career Advice section to learn top tips to help you stand out from the crowd when job hunting.


Hays is committed to building a thriving culture of diversity that embraces people with different backgrounds, perspectives, and experiences. We believe that the more inclusive we are, the better we serve our candidates, clients, and employees. We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local law. One of Hays' guiding principles is 'do the right thing'.
We also believe that actions speak louder than words.
In that regard, we train our staff on ensuring inclusivity throughout the entire recruitment process and counsel our clients on these principles. If you have any questions about Hays or any of our processes, please contact us.


In accordance with applicable federal, state, and local law protecting qualified individuals with known disabilities, Hays will attempt to reasonably accommodate those individuals unless doing so would create an undue hardship on the company. Any qualified applicant or consultant with a disability who requires an accommodation in order to perform the essential functions of the job should call or text 813.336.5570.


Drug testing may be required; please contact a recruiter for more information.


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#1165170 - Laurie McComb