Idaho Forest Group is currently seeking an Administrative Assistant - Timber to join our team.
This position will perform a wide variety of clerical/accounting tasks and perform related work as required. Attention to detail, organizational skills, and ability to multitask will be essential in ensuring the smooth functioning of daily operations and supporting the overall productivity of our team.
Essential Functions:
Answer and manage the main phone line, including transferring calls and managing messages
Maintain company phone listing
Greet and assist vendors, customers and visitors
Coordinate and assist will mill tour reservations
Pick up and drop off mail, sort and deliver mail to appropriate departments and personnel
Oversee the weigh station’s functionality, providing assistance to truck drivers in resolving issues as needed.
Compile and verify the accuracy of weigh tickets, ensuring proper sorting, filing, distribution, and maintenance of records.
Upload weight and scale information, run conversions, generate LPI reports, verify accuracy, and distribute reports to relevant stakeholders.
Reconcile, report, and file residual tickets as necessary.
Set up supporting documents in the computer software for the Timber Accountant as necessary
Assign or issue ticket books when necessary.
Maintain and reconcile petty cash
Renew company vehicle registrations and maintain vehicle inventory spreadsheet
Order office supplies
Oversee general office upkeep and maintenance
Follow standardized accounting principles and procedures. Assist in maintaining and developing Standard Operating Procedures (SOPs) where necessary.
File and maintain documents in accordance with record retention policies.
QUALIFICATIONS:
High school diploma or GED.
Familiarity with accounting principles.
Technical skills:
Proficiency in computer systems including Microsoft Excel, Word, PowerPoint, electronic scheduling and e-mail, and financial planning software.
Operate modern office equipment such as personal computers, copy machines, fax machines, telephones, calculators, and scanners.
Skills:
Organizational Skills: The ability to manage time, prioritize tasks, and meet deadlines.
Soft Skills:
Communication: The ability to express ideas clearly and effectively, both verbally and in writing.
Teamwork: The ability to work collaboratively with others towards a common goal.
Valid Driver’s License for business travel
Ability to pass a hair follicle drug test, physical, and background check
PREFERRED QUALIFICATIONS
Previous timber accounting or resource procurement experience preferred.
PHYSICAL DEMANDS
Ability to sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and climb stairs.
Bend at waist – occasional
Twist upper body – occasional
Stoop - occasional
Repetitive use of hands – Continual for clerical duties
Stand/walk – occasional
Sit – frequent
Ability to lift 30lbs infrequently.
Vision – near and far correctable; depth perception
Hearing – preferred for awareness of surrounding machinery, mobile equipment, emergencies
WORK ENVIRONMENT
Must be able to tolerate all weather elements, loud conditions, airborne particles (sawdust).
Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals on the basis of race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, family medical history, or any other status protected by law.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
