Finance Project Coordinator This position is based out of our Minneapolis, MN office
About ArchKey
ArchKey is one of the nation's largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We're the POWER behind making the improbable possible. We're electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We're not just energizing infrastructure, we're energizing careers, communities, and the future.
Made up of the brightest minds in the industry, our team is our greatest asset bringing knowledge, skills, and experience to every project. This is more than a call to join us, it's an invitation to be part of a visionary journey, to grow with us as we scale.
About the position
Responsible to specialize in accounts receivable, including accurate and timely billing and collections for customer accounts, and other related accounting duties. Collaborates with project managers to manage the financial aspects of projects in alignment with all Company policies, procedures, key objectives and regulations.
Our Ideal Candidate
Has a growth mindset and is always looking to continually learn and grow.
Is detail oriented and has strong organizational skills.
Has strong communication skills and ability to collaborate with cross-functional teams.
Day in the life
Provides accounting support for project managers from project start up to project close out. Addresses and resolves any issues necessary to ensure prompt and accurate payment.
Assists project managers with accounting support, budget tracking, customer billing, and labor estimates.
Assists project managers in completing Salesforce service ticket processing, including performing all necessary tasks within software and conducting pre-invoice reviews in preparation for invoicing..
Identifies and obtains required information from external customers for invoice production, always adhering to the customer's requirements, terms, and conditions and/or contract provisions related to invoicing, billing requirements and online billing systems. Creates and provides customers with accurate and timely invoices.
Reviews open accounts for collection efforts. Makes collection calls in a professional manner while maintaining positive customer relations. Proactively resolves client billing problems and accounts receivable delinquencies. Identifies issues attributed to account delinquencies and discusses them with management.
Manages and maintains accurate accounts receivable reports, spreadsheets, and files in accordance with standard established accounting practices and Company processes and methods for document storage and retention.
Understands and consistently follows established accounting processes and methods, following all Company policies and procedures.
Cultivates strong and cooperative working relationships with internal and external customers that reflect and support the Company's core values and meet or exceed the customer's expectations.
Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.
Minimum Qualifications
High School diploma or equivalent. Associate degree or equivalent work experience in business administration, accounting or a related field is preferred.
Minimum 2+ years of work experience in accounting, business management or administration. Knowledge of the construction industry is a plus.
Experience and proficiency using database, spreadsheet, accounting and billing software and systems, preferably eCMS. Expertise in Microsoft Office software applications, specifically Excel.
Demonstrated understanding of basic accounting practices and principles, and the accounts payable/receivable accounting cycles. Demonstrated strong analytical and mathematical skills, and the ability to read and understand financial documents.
Strong team player, with effective collaboration, organizational, interpersonal, and relationship-building skills.
Strong initiative, prioritization, and customer service skills. Demonstrated high level of integrity and dependability.
Strong problem-solving skills and high detail orientation.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an Affirmative Action, Equal Opportunity Employer. #MN70-0
