Dynamic, growing Commercial Real Company in New York, NY is seeking an experienced Executive Assistant to provide high-level support for one of our executive leaders. If you're looking for a challenging and rewarding role, we want to hear from you!
RESPONSIBILITIES
The ideal candidate should have a minimum of 5+ years of experience as an Executive Assistant and demonstrate a high level of professionalism, both in person and on the phone. Key responsibilities include:
Calendar Management: Handle heavy calendar management using Microsoft Outlook, with the flexibility to accommodate last-minute schedule changes and urgent meeting requests
Call Screening: Manage a high volume of telephone calls from both internal and external sources.
Meeting Coordination: Organize meetings, prepare agendas, order meals, and arrange meeting rooms and invitations.
Travel Management: Coordinate frequent and often last-minute travel arrangements, including flights, accommodations, and transportation, ensuring seamless itineraries for executives.
Proficiency in Microsoft Office: Advanced skills in Excel, PowerPoint, Word, and Outlook are required for creating presentations, managing spreadsheets, and coordinating agendas.
Project Management: Take ownership of special assignments and projects, conducting research and developing solutions with minimal supervision.
Track Action Items: Monitor executive deliverables and proactively schedule time to address them.
Email Mgmt & Correspondence: Manage and prioritize email correspondence. Ability to compose business correspondence and format documents with attention to detail.
Multitasking & Confidentiality: Handle multiple tasks simultaneously and maintain strict confidentiality with sensitive materials.
High Energy & Deadline-Driven: Meet deadlines in a fast-paced, high-pressure environment with excellent organizational skills.
Adaptability: Be flexible in managing priorities for multiple executives and maintain a positive, solution-oriented attitude.
Requirements:
Education: BA or BS degree required.
Professionalism: Ability to interact professionally with all levels of employees.
Technical Skills: Proficient in MS Office products, including Word, Excel, PowerPoint, Teams and CoPilot. Ideal candidate is tech-focused, seeking opportunities to learn and apply the latest advances and programs to improve efficiencies.
Organizational Skills: Strong organizational skills and attention to detail are essential for success in this role.
Flexibility: Willingness to work extended hours when needed. Limited travel may be required.
In-Office Role: Please note this is an in-office position.
QUALIFICATIONS
Requirements:
BA or BS degree
Ability to interface professionally with all levels of employees.
Proficient in MS Office products, including Word, Excel, PowerPoint, and Outlook.
Exceptional organizational skills are necessary to succeed in this position.
Must be flexible and able to work extended hours.
Please note this is a required in-office position.
Qualified candidates must have strong communication, written, and verbal skills. Strong attention to detail, exceptional follow-thru skills, and the ability to work in a fast-paced environment are a must!
We offer a competitive salary and benefits such as medical, dental, vision, 401k, and paid holidays. To be considered for this opportunity,
